HR Executive (Foreign Management, Taman Molek JB)

• Company Industry: Retail - Superstore
• Working hours: Mon- Fri, 845am - 630pm
• Location: Pandan / Taman Molek Johor Bahru 81100
• Team Size 3-4 , reporting to Senior HR Admin Manager

Key Responsibilities:

Immigration and Compliance:

• Stay up to date on immigration laws, visa requirements, and labor regulations in various countries.
• Assist foreign employees with obtaining necessary work permits and visas, ensuring compliance with local laws.
• Maintain accurate records and documentation for foreign employees, ensuring compliance with international regulations.
• Medical check up arrangement in Panel Clinic

Hostel Management:

Accommodation & Housing:

• Manage the accommodation and hostel arrangements for foreign employees, ensuring comfortable, secure, and compliant housing options.
• Negotiate rental agreements, manage lease contracts, and ensure housing is properly maintained.
• Coordinate with facility management to ensure the safety and cleanliness of hostel accommodations.

Employee Welfare

• Address any accommodation-related issues or concerns raised by foreign employees and resolve them in a timely manner.
• Ensure that foreign employees have access to necessary amenities and services in the hostel (e.g., utilities, internet, common areas).
• Organize and monitor periodic inspections of the hostel to ensure the maintenance of housing standards.

Vehicle Management:

• Handling in company property and insurance such as equipment, motor vehicle, road tax and claim.
• Oversee vehicle scheduling, allocation, and usage, ensuring that transportation needs are met in a timely manner.
• Identify opportunities for cost savings through efficient use of the vehicle fleet and maintenance scheduling.

General Administrative Duties:

• Maintain and update HR records related to foreign employees, housing arrangements, and vehicle usage.
• Provide periodic reports to management regarding the status of HR operations, housing issues, and vehicle management.
• Liaise with external vendors (e.g., vehicle leasing companies, accommodation providers) to secure services at competitive rates.

Requirements:

• Education: Diploma or Bachelor’s degree in Human Resources, Business Administration, Hospitality Management, or a related field.
• Experience:
• Minimum of 2 years of experience in HR management, preferably with a focus on foreign employee management.
• Proven experience in hostel management or housing coordination for foreign employees.
• Strong knowledge of mmigration regulations, and expatriate management.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in HR software, Microsoft Office Suite, and any relevant vehicle management software.
• Strong problem-solving and conflict resolution abilities.

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Diploma/Advanced Diploma (Required)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Willingness to travel:

• 50% (Required)

Work Location: In person