
Executive Secretary
KEY ACCOUNTABILITIES
Responsible for managing day-to-day administrative tasks, coordinating meetings and travel, preparing reports, and acting as a liaison between the executive team and other departments or clients. The ideal candidate will possess excellent communication skills, discretion, and the ability to manage multiple tasks with a high level of accuracy.
DUTIES AND RESPONSIBILITIES
· Monitoring and responding to emails, handling correspondences, scheduling appointment, screening calls, handling queries and delivering messages.
· Arranging meetings and taking meeting minutes, scheduling appointments with clients and visitors.
· Managing the Directors’ schedules and personal calendars.
· Making travel arrangements, including air ticket bookings and hotel bookings.
· Conducting research on the internet and preparing reports or executive summary if needed.
· Maintaining a proper filling system and to receive, monitor and track documents to ensure proper handling and distribution.
· Performing other administrative duties that might arise from time to time and report important matters to the Directors to assist in smooth operations of the Company.
QUALIFICATION AND EXPERIENCE GENERALLY REQUIRED
· Possess at least a Diploma in Secretarial or Business Administration or equivalent.
· Minimum 3 years working experience in similar capacity.
· Self-motivated and is able to work independently.
· Possess good communication skills.
· Proactive working attitude, mature and independent.
· Willing to work on extended work hours/days.
Job Type: Full-time
Pay: RM3,500.00 - RM5,000.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Work Location: In person
Application Deadline: 03/28/2025
Expected Start Date: 04/15/2025