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Document Controller

RM 3,000 - RM 3,400 / month

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1. Document Control & Record Management

o Maintain and update records in the Quality Management System (QMS) to ensure compliance with ISO 9001 standards.

o Ensure that all documents received from internal departments are properly recorded, registered, and filed using relevant forms.

o Maintain both soft and hard copy documents, ensuring proper indexing, storage, and retrieval.

o Monitor document revisions, updates, and approvals to prevent inconsistencies.

2. Training Coordination & Support

o Assist in organizing internal and external training sessions related to QMS, safety, and project requirements.

o Coordinate with trainers, employees, and management to schedule and track training attendance and certification compliance.

o Maintain records of training materials and employee participation.

3. Interdepartmental & External Liaison

o Act as a point of contact for document control matters, coordinating with internal departments, contractors, consultants, and regulatory bodies.

o Ensure timely distribution of controlled documents to relevant personnel.

o Address document-related inquiries and discrepancies from stakeholders.

4. Compliance & Audit Support

o Ensure document management practices align with company policies and ISO 9001 certification requirements.

o Support internal and external audits by providing necessary documentation and assisting in audit preparations.

o Implement corrective actions for any document control deficiencies found during audits.

5. Administrative & Technical Support

o Prepare reports, logs, and document summaries as required by management.

o Utilize Microsoft 365 tools (Teams, Excel, Word, etc.) for document processing, communication, and reporting.

o Assist in process improvement initiatives related to document handling and quality management.

6. Site Support

o Ensure that remote sites comply with the company's document control and QMS standards.

Requirements:

  • Degree in Civil Engineering, Building, Business Studies, or a related field.
  • Minimum 4 years of experience in document control, preferably within an ISO 9001-certified environment.
  • Proficient in Microsoft 365 applications (Teams, Excel, Word, etc.).
  • Strong organizational skills, with the ability to manage multiple tasks efficiently.
  • Fluent in Bahasa Malaysia and English (both written and spoken).

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,400.00 per month

Benefits:

  • Dental insurance
  • Free parking
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Schedule:

  • Day shift
  • Holidays
  • Monday to Friday

Supplemental Pay:

  • Attendance bonus
  • Overtime pay

Work Location: In person