Administrative Assistant

• Company Background: Well know superstore, Retail industry
• Working Hours: 845am- 630pm (Mon - Fri)
• Location: Nearby Taman Molek, Pandan, 81100 Johor Bahru

Job Summary:

We are seeking a proactive and organized Administrative Assistant to provide essential administrative support to our team. The ideal candidate will be responsible for handling a variety of tasks to ensure smooth daily operations, including managing schedules, organizing documents, and providing general office support.

Key Responsibilities:

• Perform general office duties, including answering phone calls, managing emails, and handling correspondence.
• Maintain and organize files, both physical and digital, ensuring information is easily accessible.
• Schedule and coordinate appointments, meetings, and events.
• Assist in preparing reports, presentations, and other documents as needed.
• Manage office supplies and maintain inventory levels, placing orders when necessary.
• Provide support to senior executives, including handling travel arrangements and expense reports.
• Assist with the onboarding process for new employees, including preparing workspaces and necessary materials.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate with other departments to ensure efficient office operations.
• Handle customer inquiries and provide support as needed.

Required Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving abilities and resourcefulness.

Preferred Qualifications:

• Experience with office management software
• Knowledge of basic bookkeeping or finance principles is a plus.

职位概要:

我们正在寻找一名积极主动且组织能力强的行政助理，提供重要的行政支持。理想的候选人将负责处理多项任务，确保日常运营顺利进行，包括管理日程、整理文件并提供一般办公室支持。

主要职责:

• 执行一般办公室事务，包括接听电话、管理电子邮件和处理信件。
• 维护和组织文件，确保信息易于查找。
• 安排和协调约会、会议及其他活动。
• 协助准备报告、演示文稿及其他相关文件。
• 管理办公室物资，并保持库存水平，必要时进行订购。
• 提供高层管理人员支持，包括处理差旅安排和报销。
• 协助新员工入职流程，包括准备工作空间和所需材料。
• 保守机密，妥善处理敏感信息。
• 与其他部门协调，确保办公室运营高效。
• 处理客户咨询并提供必要支持。

要求的资格:

• 有行政助理或类似职位的工作经验。
• 良好的组织能力和对细节的关注。
• 优秀的书面和口头沟通能力。
• 精通 Microsoft Office 办公软件（Word、Excel、PowerPoint）。
• 能够在快节奏的环境中进行多任务处理和有效优先排序。
• 强大的问题解决能力和资源

优先资格:

• 有使用办公管理软件（例如：Google Workspace，Slack）的经验。
• 具备基本的簿记或财务知识者优先。

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2,000.00 - RM3,200.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Attendance bonus
• Performance bonus
• Yearly bonus

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Work Location: In person