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Jobs or company...

Account Payable Executive

RM 2,000 - RM 2,200 / month
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Role Summary

The Accounts Payable Executive is responsible for invoice processing, document management, and reporting, ensuring timely and accurate handling of invoices received via mail. This role requires a high level of attention to detail, organizational skills, and adherence to company policies for invoice validation, scanning, categorization, and record-keeping.

Key Responsibilities:

  • Invoice Collection & Processing
  • Collect hard copy invoices and documents from the mailroom daily.
  • Maintain a signing record with WWID number for all received invoices.
  • Open and categorize invoices based on legal entity and invoice type (PO vs. Non-PO).
  • Stamp invoices with received date and assign an index number using the standard format (Year-Month-Legal Entity-PO/Non-PO-Document Count).
  • Invoice Scanning & OCR System Management
  • Scan invoices into the OCR (Optical Character Recognition) system using Kofax software.
  • Ensure correct batch classification before scanning (PO or Non-PO).
  • Assign appropriate batch IDs with the legal entity reference.
  • Maintain accurate records of scanned invoices, including batch ID, tracking numbers, and invoice numbers in an Excel file.
  • Invoice Review & Rejection Process
  • Review scanned invoices for accuracy and completeness.
  • Identify invoices that do not meet compliance rules and return them to suppliers with proper notifications.
  • Log all rejected invoices and track resolution status.
  • Record-Keeping & Reporting
  • Maintain organized filing of invoices by month, legal entity, and PO/Non-PO classification.
  • Archive manually posted invoices in the OCR mail collection system.
  • Generate weekly reports summarizing invoice volumes, rejected invoices, and processing status using Excel spreadsheets.

Key Requirements:

Qualifications & Experience

  • Diploma or Degree in Finance, Accounting, or a related field.
  • 1-2 years of experience in Accounts Payable, Finance Operations, or Invoice Processing. Fresh grads are welcome to apply
  • Familiarity with OCR scanning tools, invoice tracking, and record management is preferred.

Skills & Competencies

  • Strong attention to detail and accuracy in invoice handling.
  • Proficiency in Microsoft Excel for reporting and tracking.
  • Familiarity with OCR scanning software (Kofax preferred).
  • Ability to categorize and organize financial documents efficiently.
  • Strong time management skills to handle daily invoice processing.
  • Effective communication skills for handling supplier inquiries and rejections.
  • Problem-solving skills to manage invoice discrepancies.

Job Type: Contract
Contract length: 12 months

Pay: RM2,000.00 - RM2,200.00 per month

Benefits:

  • Health insurance

Schedule:

  • Monday to Friday

Education:

  • Diploma/Advanced Diploma (Preferred)

Work Location: In person