HR & Admin Officer

Main Task

Perform and handle the day-to-day activities of the Human Resources & Admin department.

Job Description

• Assist in recruitment activities which include job posting, candidate screening, conducting interviews and coordinating the hiring process.
• Facilitate the onboarding process for new employees which include preparing employment contracts, conducting orientation sessions and ensuring compliance with employment laws.
• Handle employee inquiries related to HR policies and procedures.
• Address employee grievances and concerns in accordance with labour ordinance and company policies.
• Maintain accurate employee records and documentation in compliance with regulations.
• Ensure compliance with statutory requirements which include annual leave entitlements, public holidays and overtime regulations.
• Support performance appraisal processes which include setting performance goals, conducting performance reviews and providing feedback to employees.
• Assist in identifying training and development needs based on performance evaluations and skills assessments.
• Coordinate training programs and initiatives to enhance employee skills and competencies.
• Liaise with external training providers and manage training budgets.
• Monitor the training effectiveness and evaluate the impact on employee performance and development.
• Ensure compliance with labour laws, regulations and statutory requirements, e.g. Sabah Labour Ordinance, Employment Act, Industrial Relations Act and Occupational Safety & Health Act.
• Develop and implement HR policies and procedures in line with local regulations and industry best practices.
• Keep abreast of changes in employment legislation and advise management on legal requirements and implications.
• Manage the monthly payroll process, ensuring accurate calculation of wages, allowances, deductions and overtime.
• Monitor attendance records, leave applications and payroll accuracy through HR & Payroll app.
• Ensure timely payroll disbursement and pay slip distribution while maintaining strict confidentiality of employee salary information.
• Manage statutory contributions in accordance with regulations, i.e. EPF, Perkeso, EIS and Income tax, and ensure timely submission and payment of contributions.
• Any other duties and responsibilities assigned by the management.

Requirements:

• Diploma or degree holder in Human Resources Management, Business Administration or equivalent.
• Minimum 3 years experience in human resources management.
• Well-versed in Sabah Labour Ordinance and Employment Act.
• Understanding of general human resources policies and procedures.
• Excellent communication and interpersonal skills.
• Aptitude in problem-solving.
• Computer literate with knowledge of MS Office applications.

Job Types: Full-time, Permanent

Pay: From RM3,500.00 per month

Schedule:

• Monday to Friday
• Weekend jobs

Expected Start Date: 03/17/2025