J435-Head of Administrative

J435-Head of Administrative

Petaling Jaya, Selangor

RM3,500 - RM4,500 Per Month

Requirements

• Able to speak in Mandarin.
• The ability to lead and motivate a team effectively.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Capability to resolve operational issues quickly and efficiently.
• Experience with budgeting and financial management.
• Familiarity with office management software and technology tools.
• Ensuring all aspects of administrative work are handled with precision.

Responsibilities

Head of Administrative (Condensed Version)

Job Scope:

• Team Management
• Supervise administrative staff to ensure tasks are completed accurately and on time.
• Provide training and guidance to enhance team skills and performance.
• Monitor staff performance, offer feedback, and resolve issues.
• Office Operations
• Coordinate workflows between departments, managing schedules, meetings, and office activities.
• Oversee supply and inventory management (e.g., office supplies, equipment).
• Coordinate maintenance of office equipment and facilities.
• Administrative Support
• Manage organization and filing of important documents (physical and digital).
• Schedule executive calendars, meetings, and travel arrangements.
• Ensure smooth internal and external communication.
• Reporting & Documentation
• Prepare reports on team performance, office expenses, and administrative activities.
• Suggest and implement process improvements for efficiency.
• Budgeting & Cost Control
• Manage the administrative budget, control expenses, and identify cost-saving opportunities.
• Ensure invoice processing and timely payments.
• Liaising with Management
• Assist senior executives with administrative tasks and act as a liaison between the team and upper management.

Job Types: Full-time, Permanent

Pay: Up to RM4,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Supplemental Pay:

• Yearly bonus

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• budgeting and financial management: 2 years (Required)

Language:

• Mandarin (Required)

Work Location: In person