Epicareer Might not Working Properly
Learn More

Senior Business Office Operation Executive

RM 3,599 - RM 6,999 / month

Checking job availability...

Original
Simplified
Job Summary:
This role is responsible for the full spectrum of operations activities. The ideal candidate must be able to support the team members to execute operations related tasks/projects to achieve the company objectives. The ideal candidate also needs to have good communication and reporting skills inside the company and have good networking with vendors.
Job Responsibilities:
  1. Operations Management: Collaborate with the Business Operations Manager to plan, implement, and monitor programs aimed at improving operational efficiency. Ensure strict adherence to Standard Operating Procedures (SOPs) to maintain quality and consistency.
  2. Research and Cost Analysis: Conduct research and sourcing activities to identify cost-effective solutions for operational and project needs. Perform cost analysis to ensure operations remain within budget without compromising quality.
  3. Cross Department Coordination: Work closely with various departments to ensure the smooth execution of tasks and projects. Track project progress, ensure timelines are met, and provide regular updates to management.
  4. Administrative Duties: Handle day-to-day administrative tasks, including preparing reports, maintaining records, and managing correspondence. Maintain accurate and organized documentation to support operational efficiency.
  5. Inventory and Logistics Management: Oversee warehouse inventory to ensure stock/asset accuracy and availability. Plan and coordinate logistics arrangements for timely delivery and setup of operations or events.
  6. Vendor and Stakeholder Management: Build and maintain strong relationships with vendors to support operational needs. Communicate requirements clearly to ensure timely and quality delivery of goods and services.
  7. Project and Event Support: Assist in planning, coordinating, and executing projects and events. Participate in UAT testing to ensure system functionality meets business requirements. Provide on-ground support during events to ensure smooth execution.
  8. Budget Tracking and Compliance: Monitor and track expenses to ensure they align with financial goals and compliance standards.
  9. Reporting and Accountability: Prepare detailed reports on task progress, project outcomes, and operational challenges. Highlight achievements and areas for improvement in periodic updates to Business Operations Manager.
  10. Ad-Hoc Assignments: Take on additional responsibilities as required by management and adapt to changing priorities.