HR & ADMIN ASSISTANT / HR & ADMIN EXECUTIVE

About The Role

Hong Poh Engineering Construction Sdn Bhd is seeking a skilled and motivated HR & Admin Executive to join our team. This full-time position is based in Paya Terubong, Penang, and will play a crucial role in supporting the company's human resources and administrative functions.

What You’ll Be Doing

• Recruitment & Onboarding
• Assist in the recruitment process including job postings, resume screening, interview scheduling, and coordination.
• Facilitate the onboarding process for new hires, ensuring all necessary documentation and orientation procedures are completed.
• Employee Relations
• Serve as a point of contact for employee inquiries, providing guidance and resolving issues in a timely and professional manner.
• Assist in the implementation of employee engagement initiatives and HR policies.
• Payroll & Benefits Administration
• Process payroll accurately and timely, including tracking attendance, leave, and overtime.
• Administer employee benefits programs and ensure all records are up-to-date and compliant with regulations.
• HR Documentation & Compliance
• Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Prepare and manage HR-related documents such as employment contracts, offer letters, and termination notices.
• Performance Management
• Assist in the performance appraisal process, including the collection and analysis of performance data.
• Support the development and implementation of training and development programs.
• Office Administration
• Oversee office operations including supplies management, facility maintenance, and coordination of office services.
• Manage travel arrangements, meeting schedules, and event coordination.
• ISO Compliance
• Assist in the preparation and maintenance of ISO documentation and ensure adherence to ISO standards.
• Coordinate internal audits and support external audit processes.
• Budget Management
• Support the preparation and monitoring of the HR & Admin department budget.
• Ensure effective cost control and utilization of resources within the department.
• Other Duties
• Execute any additional tasks and responsibilities assigned by the HR & Admin Manager.
• Continuously improve HR processes and administrative procedures to enhance organizational efficiency.
  
  
  

What We're Looking For

• Minimum 2 years of experience in a similar HR & administrative role, preferably in the construction industry.
• Excellent knowledge of Malaysian labour laws and HR best practices.
• Strong administrative and organizational skills, with the ability to multitask and prioritize effectively.
• Proficient in MS Office suite and HR-related software.
• Excellent communication, interpersonal, and organizational skills.
• Proactive, detail-oriented, and problem-solving mindset.
• Ability to work independently and as part of a team.
• Proactive and able to handle multiple tasks in a fast-paced environment.
• Strong ethical values and professionalism.
• Able to read, speak and write in Mandarin.
  
  
  

Interested candidates please submit your application through Jobstore

About The Role

Hong Poh Engineering Construction Sdn Bhd is seeking a skilled and motivated HR & Admin Executive to join our team. This full-time position is based in Paya Terubong, Penang, and will play a crucial role in supporting the company's human resources and administrative functions.

What You’ll Be Doing

• Recruitment & Onboarding
• Assist in the recruitment process including job postings, resume screening, interview scheduling, and coordination.
• Facilitate the onboarding process for new hires, ensuring all necessary documentation and orientation procedures are completed.
• Employee Relations
• Serve as a point of contact for employee inquiries, providing guidance and resolving issues in a timely and professional manner.
• Assist in the implementation of employee engagement initiatives and HR policies.
• Payroll & Benefits Administration
• Process payroll accurately and timely, including tracking attendance, leave, and overtime.
• Administer employee benefits programs and ensure all records are up-to-date and compliant with regulations.
• HR Documentation & Compliance
• Maintain and update employee records, ensuring confidentiality and compliance with data protection regulations.
• Prepare and manage HR-related documents such as employment contracts, offer letters, and termination notices.
• Performance Management
• Assist in the performance appraisal process, including the collection and analysis of performance data.
• Support the development and implementation of training and development programs.
• Office Administration
• Oversee office operations including supplies management, facility maintenance, and coordination of office services.
• Manage travel arrangements, meeting schedules, and event coordination.
• ISO Compliance
• Assist in the preparation and maintenance of ISO documentation and ensure adherence to ISO standards.
• Coordinate internal audits and support external audit processes.
• Budget Management
• Support the preparation and monitoring of the HR & Admin department budget.
• Ensure effective cost control and utilization of resources within the department.
• Other Duties
• Execute any additional tasks and responsibilities assigned by the HR & Admin Manager.
• Continuously improve HR processes and administrative procedures to enhance organizational efficiency.
  
  
  

What We're Looking For

• Minimum 2 years of experience in a similar HR & administrative role, preferably in the construction industry.
• Excellent knowledge of Malaysian labour laws and HR best practices.
• Strong administrative and organizational skills, with the ability to multitask and prioritize effectively.
• Proficient in MS Office suite and HR-related software.
• Excellent communication, interpersonal, and organizational skills.
• Proactive, detail-oriented, and problem-solving mindset.
• Ability to work independently and as part of a team.
• Proactive and able to handle multiple tasks in a fast-paced environment.
• Strong ethical values and professionalism.
• Able to read, speak and write in Mandarin.
  
  
  

Interested candidates please submit your application through Jobstore