Personal Assistant cum HR

Job Description:

1. Personal Assistant Duties:

• Manage director calendar, scheduling meetings, coordinating travel arrangements, and preparing agendas.
• Screen calls, emails, and messages, responding or directing them appropriately.
• Assist in preparing executive presentations, reports, and briefing documents.
• Maintain confidentiality while handling sensitive business and personal matters.
• Liaise between departments on behalf of the directors to facilitate collaboration.
• Coordinate company events, maintain office organisation, and oversee office supply management.
• Participate in meetings, prepare minutes, and ensure follow-up actions are completed.

2. HR Administration:

• Manage day-to-day HR operations, including recruitment, selection, onboarding/offboarding processes, and HR data management
• Manage all aspects of agent management, including agent communications, inventory management and providing necessary support to agents
• Develop and implement HR policies and procedures to ensure compliance with local regulations.
• Administer payroll, benefits administration, and other HR functions.
• Provide guidance on agent and employment-related matters and resolve issues in accordance with company policies and legal requirements.

3. Office Administration:

• Handle and be responsible for office operations tasks such as managing office supplies, coordinating maintenance and repairs, supervising office equipment, and ensuring a good office environment
• Oversee office access, parking cards, HRMS subscriptions, and office space renewals.

4. Any other ad-hoc duties as assigned by the Management

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• Fresh Graduates are welcome to apply
• Relevant experience in real estate industry is a plus
• Possess own transport, wiling to travel as and when required.
• proficient in Mandarin is a plus to effectively communicate with Mandarin-speaking China Partners.

Job Type: Full-time

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Additional leave
• Free parking
• Opportunities for promotion

Schedule:

• On call

Supplemental Pay:

• Commission pay
• Performance bonus

Application Question(s):

• Are you able to work on call?

Language:

• Mandarin (Preferred)

Willingness to travel:

• 25% (Required)

Work Location: In person