Personal Assistant

Job Summary:

We are seeking a dedicated, organized, and professional Personal Assistant to provide administrative and personal support. The ideal candidate will possess excellent communication skills, time management abilities, and the ability to handle multiple tasks and priorities. This role requires a proactive, detail-oriented individual who can anticipate the needs of the executive and provide seamless support in both business and personal matters.

Key Responsibilities:

• Calendar Management:
• Manage the executive’s calendar, schedule appointments, and coordinate meetings, ensuring no conflicts and providing reminders.
• Arrange travel and accommodations, including flight bookings, hotel reservations, and ground transportation.
• Communication Support:
• Screen and direct phone calls, emails, and other correspondence; respond on behalf of the executive when appropriate.
• Draft, proofread, and send communications on behalf of the executive, ensuring clarity and professionalism.
• Task Management:
• Assist with day-to-day administrative tasks such as preparing reports, documents, presentations, and organizing files.
• Follow up on key tasks and deadlines to ensure timely completion.
• Help organize and prioritize tasks to keep the executive focused on strategic goals.
• Meeting and Event Coordination:
• Prepare materials for meetings, presentations, and conferences.
• Arrange logistics for meetings, events, and conferences, including booking venues, coordinating with vendors, and preparing agendas.
• Personal Support:
• Assist with personal errands, such as managing appointments, shopping, and coordinating personal schedules.
• Handle confidential and sensitive information with discretion and integrity.
• Project Assistance:
• Assist in the execution of special projects, ensuring timely follow-up and efficient handling of deliverables.
• Conduct research and gather information as needed to support the executive's projects and decisions.
• General Administrative Duties:
• Maintain organized systems for filing and managing documents.
• Keep track of important deadlines, appointments, and milestones.
• Help with miscellaneous administrative tasks as needed to ensure smooth operations.

Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and take initiative.
• High level of confidentiality, integrity, and professionalism.
• Ability to multitask and prioritize in a fast-paced environment.
• Exceptional attention to detail.

Personal Attributes:

• Proactive and solutions-oriented.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Flexible and adaptable to changing priorities.
• Calm under pressure with a positive and professional demeanor.
• Strong problem-solving skills with the ability to think ahead.

Job Type: Full-time

Pay: RM1,891.60 - RM4,475.20 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person