HR AND ADMIN EXECUTIVE

Key Responsibilities:

Recruitment and Onboarding:

• Assist in the recruitment process including job postings, screening candidates, scheduling interviews, and preparing job offers.
• Maintain accurate employee records (personal details, performance reviews, disciplinary records, etc.).
• Assist in the recruitment process, including posting job advertisements, reviewing resumes, scheduling interviews, and conducting reference checks.
• Prepare offer letters, employment contracts, and onboarding documents for new hires.
• Coordinate new employee orientations and ensure smooth integration into the company.
• Guidance for new User Leave & claims application via mobile apps.
• Oversee employee onboarding and orientation programs, ensuring a seamless transition for new hires.

Employee Relations:

• Support the development and implementation of employee engagement activities
• Serve as a point of contact for employee inquiries and resolve issues regarding policies, benefits, and workplace concerns.
• Assist with performance management processes, including tracking employee performance reviews.
• Preparation of confirmation letter, extension probation, increment letter and filling to personal file.

Employee Records Management:

• Maintain up-to-date employee records, including personal details, employment history, training, and certifications.
• Ensure confidentiality and compliance with data protection regulations.

Training and Development:

• Assist in organizing training, competency management, professional development programs and/or requirements
• staff bonding activities
• Monitoring company HRD Corporation Grant application and provide monthly Levy statement to finance department.
• Keep track of employee training records and certifications.

Payroll Processing:

• Prepare and process accurate payroll for all employees on a regular basis.
• Ensure proper deductions for taxes, benefits, and other withholdings.
• Reconcile payroll discrepancies and resolve issues promptly.

Payroll Reports:

• Generate payroll reports and ensure timely submission to relevant authorities.
• Track and report on bonuses, commissions, and other payroll-related calculations.
• Ensure payroll records are accurate and up to date.

Tax, Statutory Contribution and Compliance:

• Ensure timely remittance of payroll taxes, Social security contributions, Employees Provident Fund, HRD Corp levy and other statutory deductions.
• Prepare and file any necessary government reports related to payroll.
• Liaise with government statutory when required: KWSP, PERKESO, LHDN, HRDC,JTK, IR, MBSP, IMMIGRATION & etc.

Employee Benefits:

• Manage employee benefits programs, including Group insurance, medical claims, leave entitlements, uniforms and etc.
• Ensure employees are aware of their benefits and assist in resolving benefit-related inquiries.

Time and Attendance:

• Maintain employee attendance records and manage leave requests via mobile apps.
• Ensure compliance with company policies regarding attendance and leave.

Administrative Support:

• Provide administrative support to ensure efficient operation of the office (managing correspondence, CCTV, organizing Access card, meetings).
• Prepare and maintain office documents, files, and records.
• Coordinate and manage office supplies and inventory.
• Handle employee grievances and work as a liaison between staff and management.
• Maintain confidentiality and professionalism in handling sensitive company and employee information.
• Contribute to the improvement of administrative processes and HR workflows to improve efficiency and employee satisfaction.

Qualifications and Skills:

• Diploma, Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience 2- 3 years in human resources, administration, or a similar role.
• Strong knowledge of HR functions, labor laws, and administrative procedures.
• Proficient in Microsoft Office and HR management software (e.g., Fingertech, WinCom, SQL Payroll & etc ).
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills, both written and verbal.
• Ability to work independently and in a team-oriented environment.
• Attention to detail and ability to handle confidential information.
• Experience with payroll processing is an advantage.

Job Type: Full-time

Pay: RM3,200.00 - RM4,000.00 per month

Benefits:

• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Attendance bonus
• Overtime pay

Work Location: In person