Junior secretary

A Secretary plays a key role in supporting executives, managers, or departments by handling administrative, organizational, and communication tasks to ensure smooth office operations. 1. Administrative & Clerical Duties Manage office records, filing systems, and confidential documents. Prepare, format, and proofread letters, reports, and presentations. Handle data entry and maintain office databases. Process incoming and outgoing correspondence (emails, phone calls, mail). 2. Scheduling & Calendar Management Organize and schedule meetings, appointments, and events. Maintain executive calendars and send reminders. Arrange conference calls and video meetings. Book travel arrangements, accommodations, and transport for executives. 3. Communication & Correspondence Act as the first point of contact for clients, visitors, and internal staff. Answer phone calls, take messages, and handle inquiries professionally. Draft and respond to emails and letters on behalf of executives. Take and distribute meeting minutes. 4. Office Management & Support Order and manage office supplies and inventory. Ensure office equipment (printers, computers) is functioning properly. Assist in basic HR or finance tasks, such as processing invoices or expense reports. Maintain a clean, organized, and efficient office environment. 5. Confidentiality & Professionalism Handle sensitive information with discretion. Maintain confidentiality in all company matters. Ensure compliance with company policies and procedures. Required Skills & Qualifications: Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and prioritize tasks Attention to detail and problem-solving skills Professional and polite demeanor