Document Controller

Position: Document Controller Company: Asia Communication & Electronic Sdn Bhd Industry: Railway Industry Type: Project Contract (6 months) Location: Gemas/Bahau, Negeri Sembilan Working days: Mondays to Fridays (8am-5pm), Saturdays (8am-1pm) Salary: RM3,500.00+ (Negotiable - commensurate according to qualification, experience & current/previous earns) Requirements: - Candidate must possess at least a Diploma in relevant course or equivalent - At least 3 years of relevant working experience - Excellent in both verbal and written communication skills in English and Bahasa Malaysia - Able to work independently, efficiency and strong sense of urgency - Good IT Literacy on Microsoft office package. - Highly organised & have the ability multitasking - Good attention to detail - Willing to travel - Possess license & own transportation. Role & responsibilities: l Maintain documents and the document management system. l Ensure that documents go through a documented and approved review and approval process before being stored. l Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence l Responsible for the collection, filling, records, letters and any related documents of department (File documents in physical and digital records and ensure appropriate storage) l Handles and registers all outgoing and incoming transmittals according to document control procedure. l Collects information for reports, prepare and issue as directed periodical work report as required. l Ensure the security, accessibility and proper distribution of documents. l Responsible for collecting, sorting and filling the raw construction records, image data, RFI record and others related documents l Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date l Issue RFI and update RFI Summary to ensure all the data/register is on track l To liaise with and distribute project related information with all levels of the project team and potentially external parties l Responsible for all duties necessary to create, edit, review, upload, copy, scan etc. to ensure Document Management is functional and successful. All other tasks assigned by Management. Perform any duty as and when required by the immediate superior/ HOD