Senior Executive, Human Resource

Overview of the Position:

The Senior Human Resource Executive is responsible for overseeing a wide range of HR functions, with a primary focus on managing Compensation & Benefits. The role is responsible to manage the Human Resource Management Systems (HRMS), ensuring data accuracy and seamless operations. This includes ensuring compliance with ISO standards through regular audits and maintaining accurate documentation. Additionally, the Senior Executive HR is responsible for supporting various HR operations, including employee records, payroll processes, benefits administration, and addressing HR-related inquiries.

The role required to execute the below tasks and initiative:

Payroll (Overseas):

• Checking all transaction for overseas payroll.
• Preparing report for Finance Department.
• Assist in the preparation of overseas payroll audit reports.
• Checking all bills relating to statutory & services for oversea payroll.

Human Resources Management Systems (HRMS) & Database:

• Assisting in managing and maintaining HRMS in the Company.
• Set up and maintain the system setting and all the relevant data for employee and related to leave i.e., PH etc in the system.
• Update employee information, such as new joiners, confirmations, resignations and approval flows.
• Attend to issues under HRMS.
• Assist in implementation of system enhancement to the relevant modules.

Insurance

• Update and maintain insurance records related to employee movements, such as additions and terminations.
• Assist with any insurance or medical-related matters (e.g., general liability, billing, etc.).
• Prepare the annual renewal of group insurance.

Employee Benefits & Welfare:

• Review and process all employee claims (medical and others).
• Process employee ETMA (Entitlement, Transport, Meal Allowance) and overtime.
• Prepare employee vouchers/tokens for birthdays, weddings, deaths, and newborns.
• Track and update employee records for medical, optical, annual health screenings, and dental benefits.
• Monitor and update employee/staff purchases.
• Handle matters related to staff SOCSO claims and requests.

Business Visa Application:

• Coordinate the application and renewal of business visas.

HR Operations:

• Assist with daily HR operations and responsibilities.
• Address P&A-related inquiries and provide advice to employees and management.

Reports:

• Coordinate and compile monthly HR reports for all units.
• Prepare ad-hoc reports as required by other departments , for instance staff listings.

ISO & Audit:

• Monitor and facilitate document changes related to ISO requirements within the HR Department.
• Ensure on compliance of all ISO requirements the department.

Additional Tasks:

• Perform other tasks assigned by the immediate superior as needed.

To be successful in this role, we are expecting the below:

• Candidate must possess at least Bachelor’s degree in Human Resources, Business Administration or a relevant field.
• Proficient in MS Office software.
• At least 3 years of experience in handling payroll and HR operations.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Ability to interact professionally with all levels of staff and external contacts.
• High level of accuracy and attention to detail in all tasks.
• Work location: Bukit Jalil ( Pavilion Bukit Jalil)

• Yearly performance bonus
• Yearly overseas company trip