Administration Assistant

Responsibilities: Calendar and Meeting Management Complex Calendar Coordination: Skillfully manage intricate calendars, deftly resolving multiple and urgent meeting conflicts. Set up both internal and external meetings, along with conference calls, taking care of all logistical details such as venue arrangements, equipment setup, and attendee invitations. Multitasking and Adaptability Pace and Priority Handling: Thrive in a fast-paced, ever-changing work environment. Effectively juggle multiple priorities with a composed, professional, and eager attitude. Adapt to sudden changes in schedules or tasks without missing a beat. Telephone and Communication Management Professional Phone Handling: Provide reliable telephone coverage, answering calls in a professional manner. Address inquiries, resolve issues, or redirect calls appropriately. Ensure that messages are distributed promptly and accurately. Travel Arrangements Comprehensive Travel Planning: Coordinate all aspects of travel arrangements, including booking flights, reserving hotel accommodations, and arranging ground transportation. Prepare detailed travel itineraries, assist with obtaining necessary travel visas and documents, and guarantee that travel plans and tickets are delivered accurately and on time to travelers. Invoice and Expense Processing Efficient Expense Management: Timely process invoices and travel & expense claims for team members. Make sure all submissions comply with company policies and are processed within the provided guidelines. Serve as an expert resource for policy-related questions and procedural matters. Support and Ad-Hoc Tasks Project and Task Support: Lend a hand with overflow work, special projects, and provide back-up support to other admins. Handle day-to-day administrative tasks with precision and efficiency. Superior-Assigned Tasks: Complete any other tasks assigned by superiors or management, demonstrating your flexibility and commitment to the team's success.