F&B Sales Administrator

• Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
• Locates and attaches appropriate file correspondence to be answered by Division Head.
• Types, files, and upkeeps all private and confidential matters related to the department.
• Sets up a systematic and efficient filing system (soft copy only), both for hardcopies as well as all electronic data, that enables quick retrieval.
• Ensures all files are kept up-to-date at all times.
• Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Makes copies of correspondence or other printed matters where necessary.
• Prepares outgoing mail.
• Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
• Monitors and maintains the proper appearance of the Division’s office area.
• Maintains organized files.
• Reads and routes incoming mail and outgoing correspondences.
• Handles outgoing mails by courier.
• Ensures travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
• Handles monthly requisition of stationeries/general and dry goods stores.
• Checks and updates employees’ attendance records for Division Head’s approval and obtain individual employee’s signature before forwarding it to Paymaster.
• Handles franking of mails for the Division.

Qualifications

• Diploma in Business Administration or equivalent is an advantage

Experience

• Possess a minimum 3 year(s) of working experience in related field for this position
• Able to multi-task, responsible, resourceful and proactive with a sense of urgency
• Excellent command of English and Bahasa Malaysia (spoken and written) is essential
• Well organize, conscientious and attentive to details
• Competent in internet usage and MS Office (i.e. MS Word, Excel and Power Point)
• People and customer oriented, motivator and self-starter

Job Type: Full-time

Pay: From RM2,700.00 per month

Benefits:

• Health insurance
• Meal provided
• Opportunities for promotion
• Professional development

Schedule:

• Rotational shift

Expected Start Date: 04/04/2025