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Senior/Executive Administration (Theme Park)

  • Full Time, onsite
  • BERJAYA TIMES SQUARE THEME PARK SDN BHD
  • Kuala Lumpur, Malaysia
RM 2,500 - RM 3,000 / month

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Key Responsibilities:

1. Secretarial & Administrative Support

  • Provide comprehensive secretarial and administrative support to the HOD and Senior Manager.
  • Manage daily administrative tasks such as filing, typing, copying, and scanning.
  • Handle incoming telephone calls and relay messages/information to HOD.

2. Document Management

  • Record, circulate, and track the status of documents sent for signing and approval from management.
  • Cross-check all incoming documents (approval memos, payment requisitions, letters) before submitting them for HOD approval.
  • Develop and maintain a filing system for physical documents for future reference.
  • Maintain records of all incoming correspondence and distribute to the appropriate person-in-charge (PIC).

3. Meetings & Communication

  • Attend bi-weekly OPS meetings and prepare minutes to distribute to all Sub-Heads within the department.
  • Ensure OPS meeting minutes are approved and distributed to attendees within the timeline.
  • Liaise with other Admin Assistants across departments to coordinate administrative tasks.

4. Office Supply Management

  • Monitor and ensure office supplies are stocked and reorder when necessary.

5. General Administration

  • Assist with ad-hoc tasks assigned by HOD & Senior Manager.
  • Ensure smooth operations of document circulation for HOD & Senior Manager's daily signing needs.

6. General Administrative Duties:

  • Handle routine administrative tasks such as filing, copying, scanning, and other office duties.
  • Ensure that the filing system is maintained efficiently and accurately.
  • Coordinate with other administrative staff across departments for interdepartmental tasks.

Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

  • Health insurance
  • Meal allowance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental Pay:

  • Commission pay

Application Question(s):

  • What is your expected salary? (state range/min)
  • Provide your email address
  • When can you start work?

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • Administrative: 1 year (Preferred)

Language:

  • Bahasa (Preferred)
  • Mandarin (Preferred)

Work Location: In person