Accounting Executive (Back Office)

Job Description

As an Accounts Executive, you will be a key player in supporting the accounting team with essential back-office financial tasks. Your responsibilities will center around ensuring the accurate and timely processing of financial data, supporting reconciliation processes, and assisting with the organization of financial documents. This is an excellent entry-level role that provides a thorough understanding of the financial operations in the gold bullion trading industry.

Key Responsibilities

1. Financial Documentation Support:

• Assist in the preparation of invoices, purchase orders, payment vouchers, and other accounting documents. Ensure that all financial records are accurately completed and filed according to company procedures.
• Support with the filing and retrieval of financial documents, ensuring that all accounting records are well-organized and easily accessible.
• Process daily sales and purchase orders, verifying their accuracy and ensuring they match relevant transactions in the accounting system.

2. Bookkeeping Assistance:

• Review the input daily financial transactions (sales, purchases, and expenses) into the accounting system, ensuring all data is accurate and complete.
• Help with updating and maintaining the general ledger, including journals and ledgers, to ensure the completeness of financial records.
• Assist in maintaining fixed asset registers and ensuring that all asset acquisitions and disposals are recorded properly.

3. Expense Tracking:

• Monitor operational expenses related to gold bullion trading and assist in ensuring adherence to budgets.
• Assist with the monthly tracking of operational expenditures, providing reports on variances for analysis by senior accountants or managers.
• Ensure proper classification and approval of all operational expenses.

4. Bank Reconciliation:

• Review overall monthly bank reconciliations, ensuring that cash transactions and bank balances match the financial records in the system.
• Investigate any discrepancies between bank statements and company records, collaborating with other departments to resolve issues.
• Track cash flow and help monitor bank balances to ensure that the company maintains adequate liquidity.

5. Vendor Communication & Payment Verification:

• Communicate with vendors to verify amounts owed and assist with the preparation of vendor payment schedules.
• Ensure on monthly basis overall payments to vendors related to gold bullion transactions are processed accurately and on time.
• Coordinate with other departments to verify payment terms and resolve any payment issues promptly.
• Monthly preparation of SOA and coordinate with Treasury teams, Credit Control teams and Middle Office on the collection and payables,
• Review the new cilentele Credit Limit approval.
• Analyze payment histories to identify potential credit risks, recommend credit limits, and help establish payment terms for existing clients.

6. Financial Reporting Support:

• Assist in the preparation of internal financial reports such as profit and loss statements, trial balances, and balance sheet summaries.
• Support the preparation of monthly reports for review by senior management, providing accurate and clear data on financial performance.

7. Administrative Assistance:

• Support general administrative tasks within the finance department, including filing, record keeping, scheduling, and maintaining financial calendars.
• Assist in scheduling meetings with external auditors and preparing documentation for audit purposes.

Qualifications & Skills

Education:

• A Bachelor’s degree in Accounting, Finance, or a related field.

Experience:

• Minimum 1-2 years of relevant experience in accounting, preferably in the commodities, trading, or financial services sectors.
• Hands-on experience in month-end closing, reconciliation, SST filing, e-invoicing and general ledger management is essential.
• Fresh Graduates with auditing background are encouraged to apply.

Skills:

• Strong proficiency in accounting software (e.g., QuickBooks, SAP, or similar ERP systems).
• Advanced knowledge of Microsoft Excel (pivot tables, VLOOKUP, and other financial functions).
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Ability to work independently and handle multiple tasks under tight deadlines.
• Effective communication skills with the ability to collaborate across departments and with external parties.

Personal Attributes:

• Highly organized with excellent time management skills.
• Strong analytical and problem-solving abilities.
• A proactive, self-motivated individual who can work well under pressure and adapt to changing priorities.
• High degree of integrity, with a commitment to confidentiality and ethical accounting practices.
• Strong interpersonal skills, able to build and maintain professional relationships.

Benefits:

• Competitive salary and performance-based bonuses.
• Professional development opportunities and career growth.
• Comprehensive health and insurance benefits.
• Collaborative and dynamic work environment with exposure to the precious metals industry.
• Company perks and incentives aligned with performance and contributions.

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM3,800.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Application Question(s):

• How long is your notice period?
• What is your expected salary?

Work Location: In person

Expected Start Date: 05/01/2025