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PROTÉGÉ TRAINEE, IT ADMINISTRATION COORDINATOR

RM 2,300 - RM 2,300 / month

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Key Responsibilities:

1. Administrative Support

  • Perform a variety of administrative tasks to support the IT team, including the creation and maintenance of essential documentation such as Management Approval Papers (MANAP) and Board Papers.
  • Provide comprehensive support for various administrative functions within the IT departments, ensuring efficient operations.

2. Monthly Presentations

  • Develop and deliver comprehensive monthly presentations for IT Operations and Delivery that align with organizational goals.
  • Collaborate with team members to gather relevant data and insights for inclusion in presentations.

3. Record Keeping

  • Serve as the primary record keeper for the IT department, maintaining and organizing critical documents, including contracts related to IT assets and other important records.
  • Ensure that all documentation is up-to-date, accessible, and compliant with organizational policies.

4. Meeting Minutes (MOM)

  • Actively participate in IT operations meetings, accurately recording minutes of the meeting (MOM) and distributing them promptly to all relevant stakeholders.
  • Follow up on action items discussed during meetings to ensure accountability and progress.

5. Project Support

  • Assist in the planning, execution, and monitoring of IT projects by providing necessary administrative support.
  • Schedule meetings, track project milestones, and maintain project documentation to facilitate effective project management.

6. Data Analysis

  • Analyze operational data to identify trends and provide actionable insights that support informed decision-making within the IT department.
  • Create reports that summarize findings and recommendations for management review.

7. Document Management Improvement

  • Support the development and implementation of document management systems aimed at enhancing efficiency in record-keeping practices.
  • Identify opportunities for process improvements related to document management and propose solutions.

8. Collaboration with IT Management

  • Collaborate closely with IT management to create monthly presentation slides for Operating Companies (Opcos) within the TGM Group, emphasizing key aspects of IT Operations and Delivery.
  • Foster strong working relationships with team members across departments to ensure alignment on objectives and deliverables.

Qualifications

  • Bachelor’s degree in Business Administration, Information Technology, or a related field preferred.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with data analysis tools.
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously.
  • Strong written and verbal communication skills.

Job Types: Full-time, Contract, Fresh graduate
Contract length: 10 months

Pay: RM2,300.00 per month

Benefits:

  • Free parking

Schedule:

  • Monday to Friday

Work Location: In person