Logistics Assistant
The Logistics Assistant is responsible for handling logistics documentation and coordination within the printing industry to ensure smooth order fulfillment and compliance with customer and regulatory requirements. This role includes issuing invoices, credit notes, delivery orders, and shipping documents while maintaining accurate records and ensuring proper dispatch and filing.
Job Responsibilities :
- Invoice & Credit Note Processing
Prepare and issue invoices and credit notes for all commercial sales transactions.
Ensure accuracy and compliance with company policies and financial regulations.
- Delivery & Shipping Documentation
Generate and issue delivery orders for goods delivered to customers.
Prepare and verify shipping documents according to company policies and export/import regulations.
- Record Keeping & Control
Maintain and control a systematic record of all Delivery Order Numbers.
Ensure proper tracking and secure filing of issued documents for audits and reference.
- International Shipping Documentation
Prepare and submit applications for Form D, CEPT, and Certificates of Origin, ensuring regulatory compliance.
- Customer-Specific Shipping Documentation
Prepare shipping documents as per customer specifications, ensuring accuracy and adherence to contractual obligations.
Coordinate the dispatch of documents and maintain a structured filing system for easy retrieval.
- Coordination & Support
Work closely with sales, production, warehouse, and finance teams to ensure seamless order processing and on-time delivery.
Communicate with freight forwarders, customs agents, and shipping providers to facilitate timely and compliant shipment handling.
Job Requirements
- Diploma or Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
- Possess at least 2 years of related working experience in sales administration or logistic functions.
- Experience in logistics, shipping, or order processing (preferably in the printing industry).
- Strong attention to detail and organizational skills to manage documentation accurately.
- Proficiency in Microsoft Office (Excel, Word) and internet savvy.
- Good communication and coordination skills to liaise with internal and external stakeholders.
- Ability to work in a fast-paced environment and manage multiple tasks efficiently.
Working hours: Monday – Friday ( 8am - 4.45pm )
Office Location: Taman Industri Pusat Bandar Puchong, Selangor
Additional Benefits: Employer EPF is 13% + 5% = 18%
Rewards and recognition: Long Service Awards and Best Attendance Awards
Employees Appreciation annual dinner
Overseas Trainee Program
Job Type: Full-time
Pay: RM2,400.00 - RM2,600.00 per month
Benefits:
- Free parking
- Meal allowance
- Meal provided
Schedule:
- Monday to Friday
Work Location: In person
Expected Start Date: 04/08/2025