Corporate Secretary-Arabic Speaker

SECTION A: POSITION DETAIL JOB TITLE: Corporate Secretary-Arabic Speaker REPORTING TO: Senior Advisor to Managing Director DIVISION: MD Office DEPARTMENT: MD Office COMPANY: Pacific Inter-Link Sdn Bhd SECTION B: ROLE SUMMARY Pacific Inter-Link Sdn Bhd, based in Kuala Lumpur, is a globally-oriented company engaged in diverse sectors, including manufacturing, refining, trading, consumer products, and shipping services. We are seeking a Corporate Secretary – Arabic Speaker to support our corporate governance, compliance, and administrative functions while ensuring effective communication with Arabic-speaking stakeholders. The ideal candidate should possess strong knowledge of corporate laws, governance practices, and regulatory requirements while being proficient in Arabic and English to facilitate seamless coordination with Arabic-speaking partners, authorities, and internal teams. PURPOSE OF THE POSITION: The Corporate Secretary ensures the company’s adherence to legal and regulatory frameworks while supporting board governance, corporate documentation, and stakeholder communication. This role is particularly crucial in managing interactions with Arabic-speaking regulatory bodies, business partners, and investors, ensuring smooth corporate operations in the GCC and MENA regions. KEY INTERFACES: INTERNAL : Board of Directors, Legal & Compliance Team, Executive Management, Finance & Tax Team, Business Development, HR EXTERNAL : Government Authorities, Regulatory Bodies, Shareholders, Business Partners, Legal Firms, Industry Associations SECTION C: KEY RESPONSIBILITY 1. Corporate Governance & Compliance • Ensure the company complies with local and international corporate laws, governance regulations, and statutory requirements. • Assist in organizing and managing board meetings, general meetings, and committee meetings, including preparing agendas, minutes, and resolutions. • Maintain corporate records, statutory registers, and legal documentation. • Liaise with government authorities, regulatory bodies, and corporate agencies in Malaysia and Arabic-speaking regions. 2. Stakeholder Communication & Documentation • Serve as the primary liaison for Arabic-speaking shareholders, government officials, and business partners, ensuring smooth corporate communication. • Draft, review, and translate corporate documents, agreements, contracts, and board resolutions between Arabic and English. • Assist in preparing annual reports, disclosures, and compliance filings for local and international regulatory requirements. 3. Board & Executive Support • Provide administrative and secretarial support to the Board of Directors and senior executives. • Ensure that board decisions and policies are properly recorded, communicated, and implemented. • Advise the board and executive management on corporate governance best practices, risk management, and compliance requirements. 4. Legal & Risk Management • Work closely with the Legal & Compliance team to ensure regulatory filings and corporate affairs adhere to the latest legal requirements. • Monitor legal and corporate governance developments in Malaysia and the GCC/MENA regions, recommending necessary changes to policies and procedures. 5. Cross-Departmental Collaboration • Coordinate with finance, HR, and legal teams to ensure corporate compliance and regulatory reporting. • Support mergers, acquisitions, and corporate restructuring activities. • Assist in drafting and reviewing corporate policies, standard operating procedures, and governance frameworks. SECTION D: QUALIFICATION & EXPERIENCES: EXPERIENCE REQUIREMENT SKILLS QUALIFICATIONS 1. Language Requirement: Fluency in Arabic (spoken and written) is essential; proficiency in English is required. 2. Minimum 5 years of experience in corporate secretarial, legal, or governance roles, preferably in an MNC, financial institution, or legal firm. 3. Strong knowledge of corporate governance, regulatory compliance, and company secretarial practices. 4. Experience in liaising with government agencies, regulators, and legal firms in Malaysia and Arabic-speaking countries. 5. Strong interpersonal and communication skills to interact effectively with board members, senior management, and external stakeholders. 6. Excellent organizational, documentation, and multitasking abilities, with high attention to detail. 7. Experience in drafting and translating legal and corporate documents between Arabic and English. 8. Understanding of risk management, compliance frameworks, and legal best practices in corporate governance. EDUCATION REQUIREMENT Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related field. A Chartered Secretary (ICSA/CGI) qualification or equivalent is highly preferred.