Administrative Clerk

Education & Experience: Diploma in Business Administration, Office Management, or a related field. 1-3 years of experience in administrative support, preferably in manufacturing or the automotive industry. Basic understanding of production processes and supply chain operations. Experience with document control, scheduling, and procurement is a plus. Skills & Competence: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and multitasking skills. Effective time management and ability to meet deadlines. Knowledge of ISO 9001:2015 document control and audit procedures is advantageous. Good communication and coordination skills. Personal Traits: Highly organized and proactive in solving administrative challenges. Team-oriented, adaptable, and responsible in handling confidential documents. Responsibilities: Production Administrative Support: Maintain production records (work orders, shift reports, etc.). Assist with meetings, performance reports, and inventory updates. Operations Administration (Bus Projects): Support fleet management, service schedules, procurement, and operational KPIs. Coordinate project documents and ensure smooth operations. Documentation & Compliance: Maintain ISO-compliant documentation, update SOPs, and assist in audits. Manage document revisions and compliance reports. Coordination & Communication: Act as liaison between internal teams, suppliers, and partners. Organize meetings and handle correspondence. Reporting & Analysis: Compile production, fleet, and procurement reports. Analyze performance data and track KPIs. Office & Facility Management: Oversee office supplies, document storage, and facility maintenance. Ensure administrative processes align with company policies. Process Improvement & Efficiency: Suggest and implement process optimizations, particularly in document control and procurement. General Assistance: Provide ad-hoc support to teams, assist in event planning, and troubleshoot basic IT issues