Epicareer Might not Working Properly
Learn More

Senior Admin & HR Executive(AWS|Up to RM5k)

RM 4,500 - RM 5,500 / month

Checking job availability...

Original
Simplified
  • Assist the HR & Admin Manager in supervising administrative functions and ensuring compliance with company policies, regulations, and statutory requirements.
  • Maintain and update documentation to ensure compliance with the Integrated Management System (ISO 9001:2015, ISO 14001:2015, ISO 45001:2018).
  • Coordinate and monitor internal IMS audits to uphold standards.
  • Handle staff insurance claims (Personal Accident, Hospitalization, Travel, and SOCSO) and liaise with relevant agencies or government bodies for claims processing.
  • Oversee training-related matters, including:
  • Liaising with training providers and the Human Resource Development Fund (HRDF) for grant applications and claims.
  • Maintaining accurate training records, evaluations, and certifications.
  • Updating training hours in the system.
  • Hostel Management: Coordinate with property owners, agents, vendors, and staff for maintenance, inspections, renewals, and terminations.
  • Access Control: Manage E-Win System for door access and liaise with vendors for hardware/software issues.
  • Contract & Agreement Monitoring: Track contract expiry dates (security, cleaning, landscaping, water dispensers, telecommunication, etc.) and negotiate renewals or service improvements.
  • Vendor Quality Assurance: Ensure external service providers (cleaning, security, waste collection, landscaping) comply with SOPs and company standards. Provide training where necessary.
  • Company Vehicle Management: Monitor service schedules and coordinate maintenance with workshops.
  • Monitor and verify company phone line usage (office and individual accounts).
  • Manage company property, including asset tracking, condition verification, and handovers.
  • Maintain and control inventory for office supplies, refreshments, and cleaning materials.
  • Handle incoming mail, documents, and parcel distribution.
  • Assist in organizing company events and activities.
  • Coordinate office maintenance issues with the maintenance department.
  • Oversee business license renewals.
  • Arrange visa applications, transport, flight bookings, and hotel accommodations for staff and visitors.
  • Perform other ad-hoc administrative duties as assigned.

Requirement:

  • Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Business Studies, Administration, or Management.
  • Knowledge of ISO systems, including ISO 9001, ISO 14001, and ISO 45001.
  • Proficiency in Microsoft Office (MS Word, Excel, PowerPoint, Outlook, etc.).
  • Strong communication skills in Mandarin, English, and Bahasa Malaysia (preferred).

Job Type: Full-time

Pay: RM4,500.00 - RM5,500.00 per month

Schedule:

  • Monday to Friday

Supplemental Pay:

  • 13th month salary
  • Performance bonus

Work Location: In person

Expected Start Date: 03/24/2025