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Personal Assistant & Admin

Salary undisclosed

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Executive & Administrative Support

  • Manage daily schedule, including meetings, and travel arrangements.
  • Handle emails, draft correspondence, and prioritize urgent matters.
  • Prepare and organize reports, presentations, and documents related to business operations.
  • Ensure smooth coordination with internal teams.
  • Maintain confidentiality in handling sensitive business information.
  • Take minutes, follow up on key action items, and ensure deadlines are met.

Personal Assistance & Confidential Matters

  • Handle personal appointments, travel, and errands as needed.
  • Ensure seamless communication aross the department heads.

Project & Task Management

  • Support in overseeing projects.
  • Monitor deadlines for each project and update.
  • Coordinate cross-functional teams for internal and external business initiatives.

Ad-hoc & Office Management Duties

  • Assist in organizing company events, leadership retreats, and conferences.
  • Perform other duties as assigned by the superior to ensure smooth business operations.

Job Requirements

  • Diploma / Degree in Business Administration, Management, Communications, or a related field.
  • Minimum 2 yearsof experience as an Executive Assistant, Personal Assistant, or Administrative role.
  • Discretion and confidentiality in handling sensitive business and personal information.
  • Ability to work independently while maintaining close coordination with teams.
  • Excellent communication skills (both written and verbal) in English and Mandarin (preferred for liaising with China-based stakeholders).

Job Type: Full-time

Benefits:

  • Additional leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental Pay:

  • Performance bonus

Experience:

  • personal assistant: 1 year (Preferred)

Language:

  • Mandarin (Preferred)

Work Location: In person

Expected Start Date: 05/01/2025