Logistics & Admin Executive

- Issue purchase orders (PO) for spare parts and warranty parts to plant - Process PO for consumables to overseas suppliers. - Monitor & follow up closely with suppliers and forwarders on incoming shipment. - Ensure shipping documents for custom clearance are provided from suppliers and to forwarder without delay. - Input goods receipt (GREN), invoices into system. - Update incoming stock status into z drive for sales/service teams reviewing. - Arrange transfer of consumables from KL warehouse to Penang & Johor warehouse based on sales engineers’ forecast. - Ensure sufficient consumables stocks are stored in third party warehouses. - Process customers’ orders: Issue delivery orders, invoices and arrange delivery of goods to customers. - Email daily customers’ delivery orders and invoices to third party warehouses (KL, PG & JB) for deliveries arrangement. - Coordinate and liaise with Sg, head office logistic division for purchasing of chiller, transformer, stabilizer etc. - Arrange, reconcile monthly and yearly stock take for warehouses. - Assist GFMS, Sg logistics to arrange mover / transporter for Malaysia customers’ new machine arrival. - Coordinate with service division on arranging of spare parts return to plant and ensure credit notes are provided. - Issue PO / Proforma Invoices (for custom clearance purposes) through “Access System” for goods delivered to overseas suppliers/customers. - Input credit notes received from plant on refund of warranty parts and parts returned into system. - Assist on input customers’ receipt into systems. - Support service team on issuing picking note, delivery note etc during absence of staff. - Assist on booking of air ticket and hotel for engineers when requested. - Pantry and stationery replenishment. - Email monthly statement of account to customers. - Scan and save soft copy of customers’ invoices and purchase invoices to z drive. - Requires hard copy filing.