Personal Assistant (Academic Office)

Key Responsibilities:

• Manage and organize the calendar of academic staff, including scheduling appointments and coordinating meetings.
• Prepare, proofread, and distribute documents, reports, and correspondence.
• Serve as a liaison between the Academic Office and university departments, students, and external contacts.
• Maintain accurate records and filing systems, both electronic and physical.
• Assist with event planning, such as conferences, seminars, and departmental functions.
• Handle general office tasks, including answering phone calls, managing emails, and maintaining office supplies.
• Perform other duties as assigned to support the Academic Office’s objectives.

Qualifications and Skills:

Education: Minimum of a bachelor's degree or equivalent experience in administration or a related field.

Experience: Prior experience as a personal assistant or in a similar administrative role is preferred.

Skills:

• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Attention to detail and problem-solving skills.
• Capacity to work independently and collaboratively in a dynamic environment.

Attributes:

• Professional demeanor and interpersonal skills.
• Adaptability to manage multiple priorities and meet deadlines.

Job Type: Full-time

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Parental leave