Administrative Duties:Assisting superior to prepare and monitor annual budgets.To prepare notices, letter and compile circular to owners / residents.Coordinating and scheduling meetings with tenants/vendors (if required).Co-ordinate and maintain a list of emergency call-out telephone numbers of contractors and services.Liaise with vendor and maintenance team for any internal problem and office equipment.Respond to tenant’s phone calls, emails and direct contact reporting maintenance/ repair issues.Any ad hoc assignments and tasks as and when required by superior.Property Management Duties :Scheduling regular property preventive maintenance services.Oversee the maintenance and frequently inspect the property for signs of damage/ wear and tearEnsure compliance with contractual obligations and address any issues that may ariseResolve all complaints, problems and requests from building tenants.Ensure the tenants are satisfied with the level of management.Review, negotiate, and manage leases and contracts for company properties.Sourcing professional contractors for repairs as needed.Hiring contractors to maintain, repair and / or improve the property.Assist superiors preparing monthly operational reports.Monitor applicable tenant and contractor insurance policies.Managing leases and contracts related to propertiesMaintain a complete set of duplicate keys for all properties and provide these for tenants at the request.Asset Management Duties:Tracking, monitoring and managing company assets.Control company car movement, handle car maintenance, monitoring of road tax and insurance renewal, liaise with the insurance agent and keep update all documents related to company car.Coordinate with PIC and arrange PUSPAKOM test (if required).Maintain an accurate inventory of company assets including hardware, software, and equipment.Collaborate with different departments to allocate assets based on organizational needs.Monitor and coordinate asset management processes, e.g. asset requisition, asset tagging, asset transfer and asset disposal.Coordinate the recycling, relocation, and scrapping of fittings and furniture.Control movement for office equipment.Conducting regular audits of assets. Degree/Diploma in Real Estate Management or Building Surveying.Have skills in Mechanical/Electrical/Civil (additional advantage).Minimum 2 years or more of working experience in the related field.Knowledge in experience in Quantity Surveying skills.Knowledge in National Land Code (NLC), Strata Act and other relevant Acts is added advantage.Can do maintenance reports, preventative reports, inspection reports and other related in maintenance work.Mature, initiative, innovative, self-motivated, multi-tasking, and able to work independently.Strong leadership skills with critical thinking and results oriented behavior.Good interpersonal skill and customer service experience.Computer literate with strong written and oral communication skills.Good command & written in English and Bahasa Malaysia.Possess multitasking and good problem-solving skills.Proficient in Microsoft Office, AutoCAD and any related system. 
