Admin

Project Administration: Supporting the project management team with administrative, operational, and coordination tasks throughout the entire project lifecycle. The Project Administration responsible for ensuring efficient project documentation, scheduling, resource allocation, and communication, which directly impacts the successful execution of the project. 1. Project Documentation & Reporting: • Maintain and organize project files, including contracts, change orders, specifications, and other critical documents. • Assist in preparing and distributing project reports, including status updates, resource utilization, and budget tracking. • Ensure that all project documentation complies with company standards and regulatory requirements. 2. Project Scheduling & Coordination: • Coordinate project schedules and assist in setting up project timelines using project management tools. • Follow up on action items and deliverables to ensure tasks are completed on time. • Assist the Head of Department in the procurement process, including issuing purchase orders, reviewing vendor contracts, and ensuring timely delivery of materials and equipment. 3. Communication & Stakeholder Management: • Act as the primary point of contact for project-related inquiries and correspondence. • Ensure timely communication between the project manager, team members, clients, and vendors. • Maintain relationships with external vendors, suppliers, and contractors to ensure smooth project execution. 4. Financial & Budget Tracking: • Assist with tracking project budgets, expenses, and resource costs. • Prepare and submit purchase orders, invoices, and expense reports for approval. • Review and process invoices, verifying the accuracy of costs before submission to the finance department. 5. Risk Management & Issue Resolution: • Assist in identifying potential project risks and help with the creation of mitigation strategies. • Support the resolution of issues or delays that may impact project timelines or deliverables. • Maintain a record of risks, issues, and changes, ensuring that they are documented and communicated effectively. 6. Ad-Hoc: • To perform ad-hoc and important duties requested by the Head of Department/Management from time to time.