
Personal Assistant to Director
RM 3,000 - RM 5,800 / month
Checking job availability...
Original
Simplified
- Provide administrative support to Director
- Prepare correspondence on behalf of Directors: emails, quotation, minutes of meeting
- Manage and maintain Directors’ email accounts; filter emails, highlight urgent correspondence
- Conduct weekly meeting with Directors to discuss company business’s operation
- Manage Director’s schedules, appointments, travel arrangement, meetings and functions
- Coordinate travel and accommodation requirement in connection with others
- Coordinate with internal divisions/ departments and external organizations on behalf of Directors
- Mainly to assist Directors to communicate and coordinate with all level of management, staff and business associates
- Advise the Directors of the impending work deadlines for both internal and external commitments, e.g. quotation
- Attend meeting with Directors and follow up on progress assignment
- Provide full aspects of aide to Directors with confidentiality
- Manage personal appointments, including medical, social, and wellness engagements.
- Handle household management, including coordination with domestic staff.
- Arrange travel plans and reservations for the Director and family.
- Oversee property maintenance, renovations, and vendor coordination.
- Assist with personal shopping, gifts, and event planning.
- Handle children’s school-related matters, extracurricular activities, and scheduling.
- Manage confidential family records and documentation.
- Undertaken ad-hoc assignments and related duties as and when required
- A diploma or degree in business administration, communications, or a related field is preferred.
- Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
- Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
- Self-starter who takes initiative and can work independently with minimal supervision.
- High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.
- Additional Leave
- Medical fee - GP + Optical + Dental
- Leave Encashment
- Free Carpark
- Fast Growing Company with MNC exposure