Epicareer Might not Working Properly
Learn More

Personal Assistant to Director

RM 3,000 - RM 5,800 / month

Checking job availability...

Original
Simplified
  • Provide administrative support to Director
  • Prepare correspondence on behalf of Directors: emails, quotation, minutes of meeting
  • Manage and maintain Directors’ email accounts; filter emails, highlight urgent correspondence
  • Conduct weekly meeting with Directors to discuss company business’s operation
  • Manage Director’s schedules, appointments, travel arrangement, meetings and functions
  • Coordinate travel and accommodation requirement in connection with others
  • Coordinate with internal divisions/ departments and external organizations on behalf of Directors
  • Mainly to assist Directors to communicate and coordinate with all level of management, staff and business associates
  • Advise the Directors of the impending work deadlines for both internal and external commitments, e.g. quotation
  • Attend meeting with Directors and follow up on progress assignment
  • Provide full aspects of aide to Directors with confidentiality
  • Manage personal appointments, including medical, social, and wellness engagements.
  • Handle household management, including coordination with domestic staff.
  • Arrange travel plans and reservations for the Director and family.
  • Oversee property maintenance, renovations, and vendor coordination.
  • Assist with personal shopping, gifts, and event planning.
  • Handle children’s school-related matters, extracurricular activities, and scheduling.
  • Manage confidential family records and documentation.
  • Undertaken ad-hoc assignments and related duties as and when required
  • A diploma or degree in business administration, communications, or a related field is preferred.
  • Minimum of 3-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
  • Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
  • Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
  • Self-starter who takes initiative and can work independently with minimal supervision.
  • High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.
  • Additional Leave
  • Medical fee - GP + Optical + Dental
  • Leave Encashment
  • Free Carpark
  • Fast Growing Company with MNC exposure