Account Assistant

ACCOUNTS FUNCTIONS 1 To issue official receipts for collections of maintenance fee and other charges for unit owners at the counter Note: You will be responsible and accountable for all cash collections in your custody 2 To check emails on bank transfer slips sent by residents for maintenance fee transferred online and issue the official receipts. To check with Treasurer-JMB to ensure that the amount has been received in the bank before issuing the official receipt and email the official receipts issued to the owners 3 To check Bank collection transactions sent by Treasurer- JMB and ensure all official receipts for online collections are issued for the month. Sent updated Bank collection list for the month to Treasurer-JMB 4 To provide account statements/outstanding amount as and when requested by owners 5 To prepare and put up Notices on maintenance fee payment due dates and follow up 6 To file hardcopy statement/ ledger in individual owner’s files every half yearly - June and December 7 Print the collection list every Friday morning and bank in the cash/cheque collections and send summary to Treasurer-JMB. Ensure you are accompanied by another staff when going to bank. If no staff available on that day go on the next working day when another staff is available to accompany you. 8 Generate aging report every 5th of the month and send to JMB. Follow up on maintenance fee collection from defaulters 9 Follow up on monthly service provider & contractor invoices for payment and send to Treasurer-JMB 10 Follow up on utility bills (TNB/Syabas/Tel-Internet) every month and send to Treasurer-JMB for payment 11 To request our Account vendor for creation of any new supplier or contractor in CSS system 12 Prepare the payment vouchers (PV) for payments as per cheque list sent by Treasurer-JMB and ensure the invoices are recorded in the system. Send the updated cheque list and payment vouchers to Treasurer-JMB for approval. Once received signed cheques, call the contractor's for cheque collection and ensure they sign the PV as received. 13 Handle petty cash claims and ensure petty cash vouchers are issued and signed received for all cash paid out. Petty cash claims will be reimbursed weekly by Treasurer-JMB. Prepare the petty cash reimbursement summary when requested by Treasurer-JMB 14 To provide the Fire Insurance certificate as and when requested by unit owners. 15 To perform posting of all cash collection transactions in CSS system. To monitor to ensure car park rentals, clamping fee and renovation deposit/refund is accounted properly in CSS system 16 Attend to monthly bank reconciliation queries from account vendor and reply promptly 17 Handle all queries from account vendor on CSS posting matters. 18 Attend to auditors request and queries as and when requested by Treasurer-JMB 19 Perform any account duties assigned by Treasurer-JMB from time to time