HR Assistant

Job Overview: We are looking for a proactive and detail-oriented HR Assistant to support our Human Resources team. This role will focus on recruitment, staff disciplinary matters, HR analytics, and general HR operations. The ideal candidate should have strong organizational skills, the ability to handle confidential information, and a keen eye for data analysis to support HR decision-making. Key Responsibilities: 1. Recruitment & Talent Acquisition - Assist in the end-to-end recruitment process, from job postings and resume screening to interview coordination and onboarding. - Maintain candidate databases and liaise with job portals or recruitment agencies. - Support employer branding initiatives to attract top talent. 2. **Staff Disciplinary Matters - Assist in handling employee disciplinary cases, including documentation and coordination of investigations. - Maintain accurate records of disciplinary actions and ensure compliance with HR policies. - Provide administrative support in grievance handling and staff counselling sessions. 3. **HR Analytics & Reporting - Collect and analyze HR data to track key metrics such as recruitment efficiency, employee turnover, and disciplinary trends. - Generate reports and insights to support HR decision-making and process improvements. - Maintain and update HR databases, ensuring data accuracy. 4. **Employee Onboarding & Offboarding - Facilitate smooth onboarding processes, including document collection and orientation coordination. - Ensure proper documentation and exit procedures for resignations, retirements, and terminations. - Conduct exit interviews and provide insights for employee retention strategies. 5. **HR Compliance & Policy Implementation - Assist in ensuring compliance with labour laws and company policies. - Help update and communicate HR policies and procedures. - Support audits and documentation for statutory compliance (e.g., EPF, SOCSO, EIS). 6. **Employee Engagement & Welfare - Organize company events, well-being programs, and employee recognition initiatives. - Handle employee grievances and support a positive workplace culture. - Assist in employee satisfaction surveys and feedback analysis. 7. **HR Administration & Document Management - Maintain and update employee records, contracts, and performance appraisals. - Manage leave applications, attendance tracking, and HR-related documentation. - Support payroll processing by ensuring accurate employee data is recorded. 8. **Training & Development Support - Assist in identifying training needs and organizing learning programs. - Coordinate with trainers and maintain training records. - Track employee training participation and effectiveness. 9. **HR System & Database Management - Maintain HR Information Systems (HRIS) and ensure accurate employee records. - Generate HR reports related to workforce planning, recruitment, and disciplinary cases. - Support automation and digitization of HR processes. Requirements: - Diploma/Degree in Human Resources, Business Administration, or a related field. - 1-2 years of HR experience, preferably in recruitment or employee relations. - Strong analytical skills and proficiency in MS Excel / HRIS systems. - Excellent communication and interpersonal skills. - Ability to handle confidential matters with professionalism and integrity.