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Event Management Executive

RM 3,000 - RM 4,000 / month

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Key Responsibilities (included but not limited to):

  • Sales Generation
    • Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish.
    • Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities.
  • Pre-Event Planning:
    • Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
    • Assist in developing event plans, timelines, and budgets.
    • Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
    • Coordinate with various teams to ensure the availability of required resources and equipment.
    • Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.
  • Client and Stakeholder Communication:
    • Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
    • Ensure that all parties involved are well-informed about event logistics and changes.
  • Post-Event Activities:
    • Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
    • Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
    • Create post-event reports outlining key statistics, successes, and areas that could be enhanced.
  • Budget Management:
    • Monitor event budgets and expenses, ensuring they stay within the allocated limits.
    • Keep track of invoices and financial documentation related to event expenditures.
  • Problem Solving:
    • Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
    • Make quick decisions to resolve problems and minimize disruptions.
  • Cross-functional:
    • Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success.