
Event Management Executive
RM 3,000 - RM 4,000 / month
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Key Responsibilities (included but not limited to):
- Sales Generation
- Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish.
- Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities.
- Pre-Event Planning:
- Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations.
- Assist in developing event plans, timelines, and budgets.
- Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more.
- Coordinate with various teams to ensure the availability of required resources and equipment.
- Conduct site visits to evaluate potential event locations and ensure they meet the event's needs.
- Client and Stakeholder Communication:
- Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns.
- Ensure that all parties involved are well-informed about event logistics and changes.
- Post-Event Activities:
- Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders.
- Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement.
- Create post-event reports outlining key statistics, successes, and areas that could be enhanced.
- Budget Management:
- Monitor event budgets and expenses, ensuring they stay within the allocated limits.
- Keep track of invoices and financial documentation related to event expenditures.
- Problem Solving:
- Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule.
- Make quick decisions to resolve problems and minimize disruptions.
- Cross-functional:
- Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success.