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Administrative Assistant (Site)

RM 1,800 - RM 2,500 / month

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  • Provides administrative support to ensure efficient office operations.
  • Maintains physical and digital filing systems.
  • Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
  • Responds to emails and other digital queries and correspondence.
  • Manages calendars for senior staff, including making travel arrangements.
  • Drafts and edits letters, reports, and other documents such as PO (Purchase Order) and DO (Delivery Order).
  • Uses word processing and presentation software to create and edit documents.
  • Operates and maintains office equipment, including printers, copiers, and fax machines.
  • Works closely with other administrative staff and supports other colleagues as needed.
  • Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
  • Ensures that deadlines are met and adapts to changing priorities.

Skills Required:

  • Strong organization and multitasking abilities
  • Good communication skills (written & spoken – BM & English)
  • Basic computer literacy (MS Office: Word, Excel, etc.)
  • Familiar with site documentation (e.g. delivery orders, attendance, site memos)
  • Ability to handle clerical and administrative tasks efficiently
  • Knowledge in filing systems and data entry

Additional Bonus Skills:

  • Familiar with safety documents or ISO documentation (for construction sites)
  • Can handle basic procurement tasks (e.g. ordering office/site supplies)
  • Know-how in reporting and updating project records
  • Having a valid driving license (if travel between sites is needed)

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

  • Additional leave
  • Free parking
  • Maternity leave
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday
  • Weekend jobs

Supplemental Pay:

  • Overtime pay
  • Performance bonus
  • Yearly bonus

Ability to commute/relocate:

  • Johor Bahru: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • STM/STPM (Preferred)

Experience:

  • Administrative: 1 year (Preferred)

Location:

  • Johor Bahru (Required)

Work Location: In person