Payroll Officer

Job Overview:

The HR Payroll Officer is responsible for managing and ensuring the smooth processing of payroll for all employees in accordance with Malaysian labor laws. This role will handle payroll calculations, statutory deductions, compliance with tax regulations, and employee benefits administration. The Payroll Officer will also ensure that payroll related records are maintained accurately and confidentially.

Key Responsibilities:

• Process monthly payroll for all employees, ensuring accuracy and timely disbursement.
• Manage and verify employee attendance, overtime, leave, and absences, ensuring correct payroll calculation.
• Calculate and apply statutory deductions such as EPF (Employees Provident Fund), SOCSO (Social Security Organization), PCB (Potongan Cukai Berjadual), and EIS (Employment Insurance System).
• Handle adjustments such as salary increases, bonuses, commissions, and final settlements.
• Ensure timely submission of monthly payroll reports and payment of statutory contributions to the relevant authorities.
• Ensure compliance with Malaysian employment and tax laws, including the EPF Act, SOCSO Act, Income Tax Act, and other applicable regulations.
• Prepare and submit statutory filings for EPF, SOCSO, PCB, and EIS, in compliance with deadlines.
• Assist in the preparation and filing of annual tax documents such as the EA Form, Form E (e-filling) and other statutory reports.
• Stay updated with the latest payroll, tax, and labor law changes in Malaysia to ensure ongoing compliance.
• Maintain accurate payroll records, employee tax forms, and other payroll related documents in compliance with Malaysian record retention laws.
• Prepare monthly payroll reports for management, including detailed breakdowns of salaries, bonuses, deductions, and contributions.
• Assist with audits and provide necessary documents for internal and external audits.
• Provide employees with information regarding their payroll, deductions, and benefits.
• Resolve payroll-related issues or discrepancies promptly and efficiently.

Requirements:

• Proven experience as a Payroll Officer, HR Assistant, or in a similar role.
• Strong knowledge of Malaysia's labor laws, tax regulations, and payroll practices.
• Familiarity with the EPF, SOCSO, EIS, PCB, and other statutory requirements in Malaysia.
• Proficiency in payroll software.
• Strong organizational skills and ability to handle multiple tasks simultaneously.
• Strong communication skills to interact with employees and address payroll related queries.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Accounting, Finance, or a related field.
• Knowledge of Malaysian employee benefits and tax filing systems.
• Accurately deduct employee contributions for EPF, SOCSO, and other relevant benefits.
• Address employee inquiries and provide guidance on their salary, deductions, and benefits.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Cell phone reimbursement
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay

Work Location: In person