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Assistant Executive, Group Secretarial

RM 1,800 - RM 2,200 / month

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JOB REQUIREMENTS

  • Candidate must possess at least a Diploma in Corporate Administration or equivalent
  • Experience in secretary firm or related industry will be an added advantage
  • Demonstrated expertise in drafting and negotiating contracts, corporate governance, and compliance.
  • Strong analytical, problem-solving, and negotiation skills.
  • Ability to work independently and manage multiple tasks effectively.
  • Strong ethical standards and a proactive approach to secretarial matters.
  • Proficient in spoken and written English and Bahasa Malaysia.
  • Excellent working knowledge of Microsoft Office application; PowerPoint, Excel, Word.

JOB RESPONSIBILITIES

  • Assist the company secretary and the team with daily administrative tasks.
  • Ensure proper filing and archiving of documents, both physical and electronic.
  • Assist in the preparation and submission of statutory filings and returns to relevant authorities.
  • Prepare and distribute meeting agendas, minutes, resolutions and supporting documents.
  • Maintain accurate records of decisions and resolutions passed at meetings.
  • Assist in scheduling and organizing meetings with directors and stakeholders.
  • Handle correspondence with board members and ensure timely follow-up on action items.
  • Maintain and update corporate records, including registers, minute books, and statutory documents.
  • Coordinate with auditors, lawyers, and other external advisors as required.
  • Perform any other related duties assigned by the Company Secretary or department head.
  • Perform ad-hoc tasks related to secretarial matters as and when requested.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

  • Additional leave
  • Cell phone reimbursement
  • Dental insurance
  • Free parking
  • Health insurance
  • Maternity leave
  • Meal allowance
  • Opportunities for promotion
  • Parental leave
  • Professional development
  • Work from home

Schedule:

  • Day shift
  • Holidays
  • Monday to Friday

Supplemental Pay:

  • Overtime pay
  • Performance bonus

Ability to commute/relocate:

  • Shah Alam: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • How much notice should you give for the current position?
  • How much is your expected salary?

Experience:

  • Company Secretarial: 1 year (Required)

Expected Start Date: 05/01/2025