QS Admin/Executive

• To administer, register, control, update and in any other way as deemed necessary deal with incoming and outgoing mail, facsimile, documents, drawings and paperwork;
• To coordinate material at site including planning, moving, storing, and controlling in / out with prepare material record in monthly basis:
• To prepare quotation, progress claim, tender documents, summary and any contract documents;
• Responsible for Request for Quotation (RFQ), Bill of Quantity (BOQ) and review vendor quotation / drawings during costing stage.
• Reviews work schedules/plans, identifies opportunities to improve performance, reduce costs, maximize use of resources, implementing cost-effective within set time in the KPI.
• Sourcing and evaluate supplier & material that meet company’s specification and negotiate prices with approved sources to obtain high quality, lowest possible cost that meet service requirements and specifications
• Lead cost saving project generation and implementation in relevant materials to improve the operation cost. Track and deliver on cost saving objectives.
• Maintains project costing schedule by monitoring market trend, supplier price and preparation of monthly report progress;
• To prepare, for the Company's letter, facsimile, internal and external memorandums, e-mail, and all other correspondences as directed by the Company;
• To manage site personnel file and record including staff and workers (site pass, work permit, CIDB card, competency);
• To maintain up the list of contact details of professional contractors, clients, sub-contractors, suppliers, financial institution, government bodies, other relevant bodies and all such other parties as are incidental to the operations of the Company;
• To monitor and update Company asset eg: staff house, vehicles, machinery, equipment, office asset;
• Handling petty cash and ensure transaction is accurate keyed in the system;
• Monitoring the cash sales, payment, monthly cash report, paid invoices and keeping track on all invoices received, distributed properly authorized in accordance upon submission to account department;
• Prepare DO based on SI submitted by Supervisor and compile for submission to client.
• Negotiate for the best prices and payment term for every purchase while maintaining the highest level of quality, reliability and services.
• To attend and conduct site visit which required for tendering process and upon client inquiry.
• Effective communication and team building skills including presentation, report writing and management of meetings.
• Ensures changes to technical specifications are risk assessed, managed and appropriately captured in engineering and related documentation.
• Ensure all engineering works are properly planned with Engineering Department before carrying out in order to minimize downtime;
• Knowledge in contract and tender preparation.
• Ensure proper maintenance of purchasing documentation record information easily accessible by sorting and filling the documents from start to end of each project.
• Prepare and submit weekly and monthly project report.
• Perform any other tasks as requested by the superiors and management and to generally perform all administrative work.

Job Type: Full-time

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Health insurance
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Overtime pay

Work Location: In person