ACCOUNT EXECUTIVE (AR)- Generate and issue invoices to customers (retailers, wholesalers, and food service clients).
- Ensure accuracy of invoice details, including pricing, quantity, and terms.
- Maintain proper documentation for all transactions.
- Follow up on outstanding payments via calls, emails, or reminders.
- Record incoming payments and match them with invoices.
- Process payments received through cash, bank transfers, or cheques.
- Work with the sales team to resolve any disputes or discrepancies.
- Assess customer creditworthiness and set credit limits in accordance with company policies.
- Monitor accounts for overdue payments and take action when necessary.
- Reconcile customer accounts and ensure up-to-date records.
- Prepare aging reports for management review.
- Maintain accounts receivable ledger and ensure accuracy in records.
- Prepare monthly AR reports, including outstanding balances and collection status.
OR
ACCOUNT PAYABLE (AP)- Accurately process supplier invoices and ensure correct posting in the accounting system.
- Verify invoices against purchase orders and delivery receipts before processing payments.
- Manage and schedule payment runs (bank transfers, checks) in line with company policies and vendor terms.
- Handle vendor inquiries and resolve any discrepancies promptly and professionally.
- Maintain up-to-date records of accounts payable transactions and support monthly closing activities.
- Prepare and reconcile vendor statements to ensure accounts are properly maintained.
- Collaborate with the Procurement and Warehouse teams to address invoice or delivery-related issues.
- Assist with VAT and withholding tax documentation related to payments.
- Support external and internal audits by preparing requested documentation.
- Recommend process improvements to enhance efficiency and accuracy within accounts payable operations.
