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Event Logistics Coordinator
RM 3,800 - RM 3,800 / month
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Job Summary:
The Event Logistics Coordinator is responsible for the seamless execution of logistical operations for events, with a focus on accommodation management, crew transportation, and event licensing. This role ensures all logistical elements are efficiently planned, executed, and aligned with event requirements and timelines.
Key Responsibilities: Accommodation & Transportation:
- Coordinate hotel bookings for crew, talent, and key personnel, ensuring alignment with event schedules.
- Liaise with hotels to negotiate group rates, room blocks, and check-in/out processes.
- Arrange transportation logistics including airport transfers, daily shuttles, and on-site mobility for crews.
- Create detailed transport and accommodation schedules and communicate clearly to all involved.
Event Licensing & Permits:
- Research and apply for necessary event-related licences and permits in a timely manner (e.g., venue permits, local council approvals and entertainment licences).
- Liaise with relevant authorities and agencies to track application progress and secure approvals.
- Ensure compliance with local regulations and event legal requirements.
On-Site & Pre-Event Coordination:
- Conduct site visits (where necessary) to assess logistical needs.
- Support event team with documentation, briefing materials, and logistical maps or schedules.
- Act as a point of contact for crew logistic queries before and during the event.
Post-Event:
- Coordinate check-outs, return transport, and post-event reporting on logistical effectiveness.
- Assist with post-event evaluations and suggestions for improvement.
Requirements:
- Proven experience in event logistics, hospitality coordination, or related fields.
- Strong organisational and multitasking skills under tight timelines.
- Excellent communication and negotiation abilities.
- Proficient in using spreadsheets, schedules, and project tracking tools.
- Familiar with local licensing procedures and regulatory bodies is a plus.
- Able to work flexible hours, including weekends or evenings during event periods.
Job Types: Full-time, Contract
Contract length: 6 months
Pay: From RM3,800.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
- Weekend jobs
Supplemental Pay:
- Performance bonus
Ability to commute/relocate:
- Petaling Jaya: Reliably commute or planning to relocate before starting work (Preferred)
Language:
- English (Required)
Willingness to travel:
- 50% (Required)
Work Location: In person