Administrator cum Book Keeper/Data Management

Job Summary:

As an Administrator cum Book Keeper/Data Management professional, you will provide middle office outsourcing support to multiple companies by managing financial transactions, maintaining accurate financial and human resource records, generating reports, and assisting with administrative functions. Reporting to [Manager/Supervisor], you will collaborate with finance and HR teams across client organizations to ensure the accuracy, completeness, and compliance of records and processes, delivering high-quality support tailored to each client’s needs.

Key Responsibilities:

• Record and maintain accurate financial transactions for multiple clients, including accounts payable and receivable, bank reconciliations, and general ledger entries.
• Manage and maintain human resource records, such as employee information, benefits, and attendance, for client organizations.
• Generate financial reports (e.g., balance sheets, income statements, cash flow statements) and HR-related reports (e.g., employee data summaries) to support client decision-making.
• Process payments, invoices, and bank reconciliations, ensuring timely and accurate financial operations across client accounts.
• Assist in preparing budgets, forecasts, financial statements, and tax returns for clients as required.
• Provide administrative support, including scheduling, preparing reports/presentations, and coordinating onboarding or employee engagement activities for client HR functions.
• Communicate with vendors, customers, employees, and client stakeholders to ensure timely and accurate recording of financial and HR transactions.
• Monitor inventory levels and maintain inventory records for clients where applicable.
• Assist in the administration of client benefits programs (e.g., health insurance, retirement plans) and ensure compliance with relevant employment laws and accounting standards.
• Support the development and implementation of streamlined financial and HR policies tailored to client needs.

Key Areas to Develop:

• Proficiency in accounting principles, HR policies, and software systems (e.g., Biztory accounting system, HR management tools) to manage multi-client workflows efficiently.
• Analytical skills to support budgeting, forecasting, and employee data analysis across diverse client portfolios.
• Understanding of financial statements, employment laws, and regulatory requirements to ensure compliance and adaptability for multiple jurisdictions.
• Communication and stakeholder management skills to liaise effectively with clients, vendors, and employees, explaining financial and HR information clearly.
• Process optimization skills to enhance efficiency in managing data and records for multiple companies.

Areas of Accountability:

• Accuracy and completeness of financial and human resource records across all assigned client accounts.
• Timely and accurate recording of financial transactions and responses to client/employee inquiries.
• Compliance with accounting standards, federal/state/local employment laws, and client-specific requirements.
• Maintenance of inventory records and coordination of client-specific administrative tasks (e.g., employee recognition programs).
• Timely processing of financial deliverables (e.g., tax returns) and HR support functions for all clients.

Role Suitability for Middle Office Outsourcing:

This role is designed to serve as a centralized support function for multiple companies, focusing on efficient data management, financial accuracy, and HR administration. You will act as a key point of contact for outsourced middle office tasks, ensuring seamless coordination between client needs and operational execution. Your ability to adapt to varying client requirements, maintain confidentiality, and leverage technology for multi-client support will be critical to your success. We appreciate your contributions to our organization and look forward to your continued success in delivering exceptional outsourcing support to our clients. If you have any questions or concerns about your job description, please do not hesitate to speak with your manager

Working Hours: Monday - Friday (9am-6pm)

Location: Melawati

Basic Salary: RM2500 - RM2800

Job Type: Full-time

Pay: RM2,500.00 - RM2,800.00 per month

Schedule:

• Monday to Friday

Work Location: In person