Admin Executive

Administrative Support: Provide comprehensive administrative and clerical support including mailing, scanning, and copying. Manage and maintain office supplies inventory and place orders when necessary. Assist in the preparation of regularly scheduled reports and presentations. Coordinate and schedule meetings, appointments, and travel arrangements for managers and staff. Office Management: Ensure the smooth running of the office and help improve company procedures and day-to-day operations. Maintain office policies and procedures, ensuring they are up-to-date and enforced. Liaise with facility management vendors, including cleaning, catering, and security services. Handle and resolve office-related issues, such as equipment malfunctions. Data Management: Maintain electronic and physical files, ensuring that information is organized and easily accessible. Update and maintain office policies and procedures manuals. Handle confidential information with discretion and ensure data privacy. Communication: Serve as a point of contact for internal and external clients. Answer and direct phone calls, take messages, and respond to inquiries. Draft and distribute email, correspondence memos, letters, and forms. Event Coordination: Assist in organizing company events, meetings, and training sessions. Coordinate logistics for events, including booking venues, arranging catering, and managing attendee lists. Prepare materials and presentations for events and training sessions. Qualifications: High school diploma or equivalent; Bachelor's degree in Business Administration or related field preferred. Proven experience as an Administrative Executive or in a similar role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent time management skills and ability to prioritize tasks. Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Discretion and confidentiality.