Secretary

• Telephone & Communication Management:
• Attend to telephone calls for the GM.
• Convey instructions and requests from the Top Management’s secretaries to the GM and vice versa.
• Dictation & Document Preparation
• Take dictation from the GM.
• Prepare and type documents for the GM. Also, assist in typing documents for other staff members within the division when directed by the GM.
• Compile, print, photocopy, and bind all documents required or prepared by the GM.
• Assist other staff members in compiling, printing, and binding documents as directed by the GM.
• Check for errors in the time sheets submitted by division staff, notifying them for corrections when necessary (e.g., entering regular man-hours on public holidays).
• Monitor the timely submission of time sheets by division staff.
• Track daily attendance of all division staff.
• Manage the division’s petty cash and submit statements accordingly.
• Assist in various divisional administration activities as required by the GM.
• Assist the GM in preparing and submitting claims to relevant departments within the company.
• Prepare and arrange refreshments for the GM, or as directed.
• Coordinate divisional activities and events.
• General Operations:
• Carry out all tasks related to Minconsult’s operations as directed by the GM.
• Administration Support:
• Assist in various administrative activities within the division as directed.
• Training & Self-Development:
• Participate in on-the-job training and make efforts for continuous self-improvement.
• Participate in company activities, including corporate social responsibility initiatives.
• Carry out additional secretarial and administrative duties as directed by the GM, including assisting other divisions and departments as needed.

Requirements:

• SPM or equivalent; a reputable certificate or diploma in secretarial courses is an added advantage.
• Minimum 2 years of experience as a secretary.
• Strong organizational and time management skills with the ability to prioritize workloads and meet deadlines.
• Excellent interpersonal skills and a good team player.

Proficient in both written and spoken English. Ability to write and speak Bahasa Malaysia is essential.

Job Type: Full-time

Work Location: In person