Executive, Finance

1. Process and Manage Account Receivable • Processes accounts receivable including preparing, getting approval and sending invoices. Debit note, credit note, delivery order and receipt. • Update invoices out listing. • Generate and review aging reports to track outstanding invoices. • Monitor revenue collection and ensure all outstanding invoices are within the credit terms. • Knock-off payment received in systems received in the system. • Prepare bank in listing to track payments received. • Issue reminder letters for overdue payments and follow up accordingly. 2. Prepare Quotation and Letter of Undertaking (LOU) • Prepare quotations and Letters of Undertaking (LOU) for customers and suppliers. • Review all necessary documentation such as approved budget, attendance records, three quotation and PR form before issuing the quotation and LOU. 3. Manage Staff Cash Advance and Travel Advance • Review travel budget forms and required documentation for cash advance requests. • Prepare the Ebiz transfer listing. • Prepare payment voucher in accordance with company policies. • Update the master listing for staff advances to maintain accurate records. • Send reminder emails to staff for timely submission of advance declarations. • Prepare listings for travel-related claims and advances. 4. Analyze Revenue and Forecast Financial • Perform analysis on revenue to track and assess financial performance. • Monitor and forecast expected payments received to ensure accurate cash flow management. • Assist in budgeting and financial planning to support financial decision-making. • Support the implementation and initial setup of the e-invoicing process to ensure efficient and compliant invoicing practices. 5. Manage Documentation and Filing Systems • Ensure proper documentation by making copies of all financial records, including invoices, quotations, credit and debit notes, reminders, delivery orders (DO), payment vouchers (PV), travel documents, and other related documents. • Organize and maintain filing systems to ensure documents are easily accessible and securely stored. 6. Perform ad-hoc task or any other tasks assigned from time to time by the immediate superior or the Management to support the department’s objectives.