Administration & HR Assistant

Responsibilities: 1. Provide secretarial and administrative support 2. Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner 3. Assist MD with updating client list, making calls to keep client contact's current. 4. Compiles and maintain an up-to-date telephone directory of numbers and address 5. Updates bulletin board by posting and removal of outdated materials 6. Provide receptionist services 7. Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary 8. Perform other related duties as required Tasks: 1. Answer phones in a courteous manners and record messages accurately 2. Direct calls and respond to inquiries 3. Make appointments or organize meeting 4. Sourcing and ordering stationery and office equipment 5. Administrate electronic scanning and filing of documents to create “paperless office” 6. Administrate hard copy filing and creation of system for all documents which require originals to be kept. 7. Create, track and update holiday system, keep up to date on public notice board 8. Create, track and update sickness for all personnel 9. Assist with VISA applications Requirement 1. Candidate must possess at least SPM, Diploma, Advanced/Higher/Graduate Diploma at any field 2. Required skill(s): MS Office, Power Point, MS Excel Required 3. Language(s): Bahasa Malaysia, English 4. Able to work as a team member as well as independent individual. 5. Able to cooperate with colleague, positive attitude, highly self-motivated willing to learn. 6. Hardworking, dedicated and highly disciplined. 7. Analytical, meticulous and able to deliver quality result within tight deadlines. 8. Excellent written and oral communications skills. 9. Excellent time management and organization skills 10. Excellent in interpersonal skills Self-driven and able to work with minimal supervision