Spclst, Shared Svcs Accounting

Job Description

Position Overview

Our Company’s Global Business Solutions (GBS) organization is responsible for the design, governance and execution of global processes. Within GBS, the Source to Settle (STS) organization is responsible for the execution of the following processes: Vendor Master Data, Supplier Onboarding, Purchasing, Invoice Entry, Accounts Payable Management, Settlements and STS Support.

Reporting in the Manager or Senior Specialist, Global Accounts Payable, the Specialist, Global Accounts Payable, is ultimately accountable to ensure our supplier invoices are ‘Paid on Time’. The Specialist will focus on specific activities within one of the following functions: Accounts Payable Defect Resolution, Accounts Payable Control Execution, Accounts Payable Governance or Accounts Payable Strategic Overdue Management. They will be responsible for the global execution of their activities. They will be part of a team of professionals who are located in one or more of our company’s Business Services Centers (BSC) based in Czech Republic, Costa Rica and Malaysia.

The work will involve delivering against operational performance targets, working as part of a team to ensure that our supplier accounts payable is effectively, timely and compliantly managed, ultimately ensuring we settle our supplier invoices on time. The Specialist is also expected to challenge the status quo, and put forward suggestions and ideas to improve the effective of our processes.

The incumbent is expected to build strong synergies within their team, to maintain a strong team environment across different geographies. They should also build positive relations across other teams and divisions, and demonstrate a global mindset, strong business judgement and effective communication.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

• Part of a team of STS professionals executing the Accounts Payable Defect Resolution, Accounts Payable Control Execution, Accounts Payable Governance or Accounts Payable Strategic Overdue Management processes globally:

  • Defect Resolution : proactive identification and resolution of invoice defects to prevent overdue invoices and achieve paid on time KPI

  • Controls Execution : execution of Invoice Processing SOX and operational controls, as well as local market regulatory requirements

  • Governance : monitoring and maintenance of vendor accounts to ensure vendor ledgers are clean and up to date

  • Strategic Overdue Management : working with our suppliers and internal stakeholders to ensure overdue invoices are settlement, and work strategically to eliminate the root cause and ultimately drive down overdue invoice volumes

• Responsible for the global execution of their assigned activities

• Ensure individual operational targets and KPIs are met, and contribute to overall team performance

• Understands their role in the end-to-end design

• Delivers high quality service to employees and suppliers

• Effective collaboration with other Global Accounts Payable colleagues

• Help development and maintenance of relevant process knowledge articles and training materials

• Help ensure GBS Global Documentation reflects all details of the operational processes and market specifications, including SOX controls, is up to date, complete and relevant

• Adherence to the global process design, policies and compliance requirements

• Operate with ethics and integrity

• Raise opportunities and pain points to help inform strategy for continuous improvement opportunities

• Identify common trends and themes in invoice defects to identify and implement long term solutions, reduce defect volumes and drive efficiencies in daily problem resolution

• Support with implementation of continuous improvement opportunities

• Support with testing validation of new system enhancements

• Strive to ensure employee and supplier satisfaction

Education & Experience

• Bachelor's degree in accounting, Finance, Business Administration or related fields preferred

• 2 to 5 years of demonstrated work experience within a General Accounting and/or Finance Shared Services, and/or Source to Settle area

• Fluency in English required

• Strong understanding of Invoice Processing activities, and surrounding processes

• Excellent attention to detail, problem solving and analytical skills a must

• Strong technical understanding of our systems to enable resolution of complex invoice defects

• Good communication and interpersonal skills

• Strong organization and time management skills required

• Continuous improvement mindset

• Customer focused and results driven

• Demonstrates initiative

• Effectively work in a team environment – including sharing knowledge and expertise, and giving and receiving feedback, to enable a high performing team

Technical Skills Requirements

• Proficiency in MicroSoft Office Apps (Excel, Word, PowerPoint at a minimum) required

• Strong organizational skills

• Strong written and verbal skills enabling effective communication

• Ability to operate independently and remain focused through change or uncertainty

• Strong customer service mind-set

• SAP and Ariba experience required

Current Employees apply

Current Contingent Workers apply

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

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