Personal Assistant to General Manager

Job Description: 1. Administrative support • Manage and organize schedules, calendars and appointments • Prepare and edit correspondence, communications, presentations and other documents • Maintain filing system •Support company overall administrative required works 2. Travel & logistics • Arrange travel, visa, accommodations and itineraries •Prepare travel expense reports & claims 3. Meeting coordination • Schedule, prepare agenda and take meeting minutes •Follow up on action items and deliverables post meetings 4. Personal errands & task management • Run errands such as shopping, reservations, event planning or booking appointments • Manage company or family related administrative matters if needed (utilities, subscriptions and etc) • Track events, special dates for necessary arrangement 5. Confidential matters • Handle sensitive information with discretion and integrity • Act as a gatekeeper and manage access to the employer 6. Project coordination • Support in managing small projects or tasks across different business or personal initiatives • Conduct research or basic data collection to justify and support decision making 7. Miscellaneous • Prepare monthly reports or summaries as requested • Liaise with clients, suppliers and staffs as required • Provide general support in both business and personal matters Skills & Requirements: 1. Strong organizational and time management skills • Prioritize tasks effectively • Keep track of multiple deadlines • Use digital tools like Google calendar or Excel 2. Excellent verbal and written communication • Clear verbal and written communication • Professional email etiquette • Ability to represent your boss well in meetings or calls 3. Proficiency in MS office / Google Workspace • Microsoft Excel, Word & PowerPoint • Gmail, Calendar, Docs and Sheets 4. Discretion and confidentiality • Ability to handle sensitive information • Trusted to keep personal or business matters private 5. Attention to Detail • Spot errors in documents or emails • Sensitive and highly alerted to double check every work tasks 6. Ability to multitask and adapt quickly • Able to pivot when plan changes • Think one step ahead of your boss and able to anticipate needs • Take initiative to solve problems 7. Self-initiative, pleasant personality and strong interpersonal skills • Polished, respectful and diplomatic • Able to manage relationships with clients, staff, vendors and etc • Good at reading situations and managing tone 8. Fluent in English, BM and conscious about the importance of personal grooming