Events Executive

Executes all functions of the Conference and Banquet operations to achieve the optimum departmental revenue targets Conducts sales visits, telephone calls, writes letters, sends emails and extends invitations to clients to visit the hotel Follows up on all enquiries Analyses historical and other statistical information Entertain clients with the object to secure business or strengthen ties when required Negotiate terms pertinent to the sale of conference and banqueting services Conduct site inspections and tour familiarizations Conduct client interviews Establish leads from newspapers, magazines, relevant industry documents and follow up Maintain a regular pattern of sales calls Develop and maintain contact with business generations, meeting and convention planners, visitors/convention Bureau/ travel agents, tour operators, airlines, corporate accounts, Government Departments and other producers closely allied to hotel business Assist in the co-ordination of conference sales/promotional events and activities Assist in the operation of banquet functions Liaise with Reservations for space allocation and priority Conducts daily briefings and other meetings as needed to obtain optimal results Handles administrative works and keeps up-dated files on the following Conference matters including: Past, present and future events Menus and beverage lists Finance Standards Personnel and Training Entertainment Meetings Other hotels Conference and Banqueting operations Projects Material and Equipment Miscellaneous Liaise with the Purchasing Manager for any purchases needed for the Catering department Liaise with the Graphic Department and Print Shop or external agencies to produce art work and printed material needed for the Conference department Monitors local competitors and compare their operation with his/her operation Solicits business and follow up on referrals and potential sales leads