ADMIN EXECUTIVE

Key Responsibilities:

1. Administrative & Documentation

• Prepare, manage, and maintain business documents, agreements, and reports.
• Handle proposal submissions, quotations, and tender applications for clients.
• Ensure accurate and organized filing of company records, both digital and physical.
• Coordinate with vendors, clients, and internal teams for documentation needs.
• Manage office supplies and ensure smooth office operations.

3. Proposal & Tender Management

• Prepare, proofread, and format business proposals, contracts, and official letters.
• Coordinate with sales and technical teams to gather required details for proposals.
• Submit proposals and tenders according to client and regulatory requirements.
• Track and follow up on submitted proposals and contracts.

4. Event Management

• Assist and coordinate company events, including seminars, workshops, networking sessions, and internal training.
• Handle event logistics such as venue booking, catering, and equipment setup.
• Coordinate with vendors, speakers, and participants to ensure smooth execution.
• Manage event budgets and track expenses to ensure cost-effectiveness.
• Collect feedback and prepare post-event reports for improvements.

Requirements:

Education & Experience:

• Diploma/Degree in Business Administration, Human Resources, or a related field.
• Minimum 1 years of experience in an administrative or HR role, preferably in a tech, consulting, or business service industry.

Skills & Competencies:

• Strong organizational and documentation skills.
• Good understanding of business compliance and regulatory requirements.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, meet deadlines, and work independently.

Preferred Qualifications:

• Experience in handling tenders and business proposals.
• Familiarity with HR management systems and payroll processes.

Knowledge of CRM and AI-related industries (a plus but not required).

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Kota Damansara: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Human Resources: 2 years (Required)

Application Deadline: 04/30/2025
Expected Start Date: 05/05/2025