Human Resource & Administration Executive

The HR Executive in executing HR and administrative functions. This role includes assisting in recruitment, training, payroll, employee welfare, documentation, and statutory compliance. The HR Executive ensures that HR operations are carried out efficiently and in alignment with company policies, legal regulations, and ISO 9001:2015 standards. Key Responsibilities A. Recruitment & Manpower Planning • Assist in coordinating recruitment activities including posting job ads, screening resumes, arranging interviews, and onboarding. • Prepare appointment letters and coordinate new staff documentation. • Maintain an updated manpower database to support planning and decision-making. B. Training & Employee Development • Organize orientation sessions for new hires. • Assist in coordinating training programs and maintaining training records. • Support HRDF (Human Resource Development Fund) claims and training grant applications. C. Payroll & Benefits • Collect and verify attendance, overtime, and leave records for payroll processing. • Assist in the monthly payroll process and ensure statutory deductions (KWSP, SOCSO, LHDN, etc.) are submitted on time. • Handle staff documentation with banks and relevant institutions. D. Performance & Records Management • Maintain accurate records of staff performance reviews and confirmations. • Update employee personal files, leave records, and disciplinary records. E. Compliance & Statutory Liaison • Assist in the renewal of work permits, insurance policies, company licenses, and other regulatory requirements. • Liaise with government departments (e.g., JTK, KDN, JKKP, MBDK, Immigration) as directed. F. Employee Engagement & Welfare • Support the planning and execution of employee engagement activities such as staff gatherings, festive celebrations, and company events. • Monitor staff welfare initiatives and maintain positive inter-departmental relationships. G. ISO & Administrative Support • Participate in internal audits and ISO 9001:2015 activities. • Maintain HR documents and ensure proper filing and document control. • Practice and promote good housekeeping within the HR & Admin department. H. Others • Undertake any other responsibilities as assigned by the HR & Admin Manager or management. ________________________________________ Requirements • Minimum Diploma or Degree in Human Resource Management, Business Administration, or related field. • At least 2–3 years of working experience in HR or administrative functions. • Good understanding of Malaysian labour laws and statutory requirements. • Proficient in Microsoft Office (Word, Excel, PowerPoint). • Organized, detail-oriented, and able to handle sensitive information confidentially. • Strong communication skills in English and Bahasa Malaysia (spoken and written).