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- Support the Head of Section (HOS) in manpower planning, training, and competency development initiatives to ensure workforce efficiency and skill enhancement.
- Assist in budget planning and monitoring, working closely with ERT-C&S to track monthly and annual budget utilization for optimal resource allocation.
- Serve as the focal point for HR-related matters, including attendance, overtime, leave management (annual, emergency, medical, and hospitalization), travel requisitions, uniforms, claims, and staff records.
- Streamline job descriptions, standard operating procedures (SOPs), and work instructions in alignment with departmental roles and responsibilities to support KPI compilation.
- Ensure accurate filing and documentation by recording all incoming and outgoing correspondence, forwarding IT to the HOS for review, and distributing it to relevant officers for necessary action.
- Register and maintain an updated database of department-related stakeholders to facilitate seamless communication and collaboration.
- Assist in managing department assets, including inventory control, tools, and machinery, ensuring proper utilization and maintenance.
- Support document preparation tasks such as typing, reviewing, photocopying, compiling, and binding official files, letters, and correspondence.
- Oversee the proper labeling, registration, and secure storage of archived files and documents in designated cabinets or file rooms.
- Perform other duties as assigned by the HOS and HOD to ensure smooth department operations.
- A degree in Facility Management or an equivalent field
- At least three years of work experience.
- Computer literate and proficient with MS Office applications.
- Annual Leaves
- EPF
- SOCSO